Accounting Administrative Assistant

About Us: We are a custom construction and restoration company dedicated to delivering high-quality projects on time and within budget. We pride ourselves on our commitment to excellence, innovation, and customer satisfaction. We are currently seeking a detail-oriented and organized Administrative Assistant with accounting experience to join our team.

Responsibilities:

• Provide administrative and accounting support to the Accounting Manager and construction management team.
• Maintain emails with incoming invoices and vendor information.
• Assist with accounting tasks such as entering invoices and credit card receipts into Quickbooks and BuilderTrend and scanning into One Drive.
• Maintain accurate and up-to-date insurance information for all vendors.
• Coordinate and manage office supplies, deliveries and packages.
• Assist in the preparation of job cost reports.
• Handle confidential information with discretion and professionalism.
• Communicate effectively with clients, vendors, and subcontractors.
• Perform general office duties such as filing, data entry, and answering phone calls.
• Maintain credentialing for 3rd party sites
• Miscellaneous daily tasks including but not limited to filling in for other administrative employees when out and other non-daily tasks that are performed as necessary.

QUALIFICATIONS

• Minimum 5 years’ experience in administration assistant, data entry or accounting required.
• Proficiency in Quickbooks preferred.
• Self-organization, self-schedule and self-motivation are essential.
• Must maintain a professional appearance and attitude at all times.
• Ability to work well with a team

Must pass a background check and drug test.

Job Type: Full-time

Pay: $45,000.00 - $50,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Experience:

• Data entry: 2 years (Preferred)

Work Location: In person

Salary : $45,000 - $50,000