Accounting Coordinator

Job Summary:

Assist in the achievement of, and support of the sales and production of Hanover Displays Destination signs, Wayside signs, On-Board technology, and all other potential products in the transit market in North America.

Accounting Department: This is full time Salary non-exempt position (Overtime Eligible) located at corporate headquarters in North America.

Supervisory Responsibilities: None

Reporting Relationships: The Accounting Coordinator reports directly to the Accounting Manager.

Duties/Responsibilities:Includes the following but not limited to:

Accounts Receivable and Collection:

· Generate and send out customer invoices daily

· Generate and send out customer statements on monthly basis or more frequently if needed or requested by customers

· Review customer returns, write off invoices/issues credits if applicable

· Maintain customer aging reports and follow up on overdue customer accounts

· Resolve customer issues

· Create and maintain customer files and contact information

· Update customer information in a timely manner

· Prepare and process bank deposits

· Process customer payments (by check, ACH, wire, credit card, etc.)

· Respond to all customer inquiries

· Maintain paperless filing for customers information, invoices/memos, payment, etc.

· Respond to all customer USMCA and Buy America requests in a timely manner

Accounts Payable – Vendors:

· Acquire, review and approve vendor invoices against the ERP purchase orders and work with purchasing and/or receiving departments on adjustments if needed

· Acquire, review and approve vendor invoices (including contractors and subcontractors) that do not pertain to purchase orders in the ERP system

· Enter approved vendor invoices in accounting system

· Prepare vendor payment schedule by payment terms on weekly basis

· Initiate vendor payments (by check, ACH, wire, credit card, on-line, etc.)

· Complete vendor credit applications

· Create and maintain vendor files and contact information

· Collect W-9 or W-8 forms from vendors

· Prepare and submit annual 1099 forms

· Update vendor information in a timely manner

· Respond to all vendor inquiries

· Reconcile vendor statement, research and correct discrepancies/erroneous charges

· Maintain paperless filing for vendor information, vendor invoices/memos/statements, vendor payments, etc.

Accounts Payable - Company Credit Card Processing and Employee Reimbursement:

· Review and reconcile company credit cards charges and monthly statement

· Act as liaison between company bank and company credit card holders (employees) for issues, questions, credit limits, etc.

· Review and process business expense reports and support documents for all sales, service, and office employees for both company and personal credit cards

· Process necessary reimbursements to employees

Other:

· Check and open company mail

· Assist in month end closing and annual audit

· Assist the Accounting Manager in any related accounting activities as directed

· Work with a professional attitude and ethical manner

· Keep accounting department as an error free and positive work environment

· Be motivated and flexible and be able to meet deadlines and due dates

· Be open to changes for improving accounting department work quality and productivity

· Perform other job-related duties and or projects as assigned

Skills & Experience Required:

· Knowledge of standard AP/AR processes and basic accounting knowledge (preferably in a manufacturing industry) with a minimum of three years of experience

· Strong math and computer skills including Microsoft Office (Word, Excel and Outlook)

· Working knowledge of accounting software (AX 2012 & MS D365 highly desired)

· Working experience with paperless filing

· Attention to detail and accuracy. Ability to prioritize tasks in a high-volume environment and meet deadlines.

· Strong communication and organizational skills

· Must be flexible and willing to take on new tasks if needed

Work Environment & Physical Demands:

· Standard office environment, clean and air-conditioned

· Physical activity includes prolonged periods of sitting at a desk and working on a computer, walking up and down stairs, and using basic motor skills to access computer files for information, data entry, or document creation.

· Must be able to lift/carry 15 pounds

Job Type: Full-time

Pay: $52,000.00 - $62,400.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to Relocate:

• Elk Grove Village, IL 60007: Relocate before starting work (Required)

Work Location: In person

Salary : $52,000 - $62,400