Human Resources Administrator

General Job Description

We are seeking a reliable and organized Human Resources Administratorto oversee various administrative and operational tasks to ensure the smooth functioning of our office. This role combines elements of bookkeeping, office management, and front-desk responsibilities. The ideal candidate is detail-oriented, proactive, and capable of handling a variety of tasks in a dynamic environment.

Responsibilities:

• Process and manage invoices using SAP software.
• Oversee the management of company vehicles and employee apartments, including maintenance schedules and documentation.
• Handle uniform and business card requests for employees.
• Primary customer service representative of office, greeting visitors and managing front-desk operations.
• Answer and direct phone calls, emails, and inquiries professionally.
• Handle incoming and outgoing mail and ensure timely delivery.
• Monitor and order office supplies to maintain inventory levels.
• Organize and schedule meetings, including preparing agendas and booking meeting rooms.
• Assist in planning and executing office events, team activities, and other functions.
• Support day-to-day administrative operations and ad hoc projects as required.
• Maintain an organized and efficient workspace for all employees.
• Proficient keyboarding, word processing, and file maintenance skills.
• Effective communication and interpersonal skills.
• Ability to use personal computer, scanner and software to maintain spreadsheets and databases, documents, and digital images.
• Answers frequently asked questions from employees via phone, e-mail, or walk-in.
• Maintains the integrity and confidentiality of human resource files and records.
• Strong organizational skills and ability to perform basic arithmetic calculations.

Requirements:

• High school diploma or equivalent
• Additional certifications in administration or bookkeeping are a plus
• 3 years administrator experience
• Proven experience in administrative roles, including bookkeeping and office management.
• Familiarity with SAP or similar accounting software is a strong advantage.
• Strong organizational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Attention to detail and a proactive approach to problem-solving.

Preferred Qualifications:

• Experience managing corporate assets such as vehicles and accommodations.
• Knowledge of event planning or office relocation processes.
• Ability to maintain a high level of confidentiality and professionalism.
• Bilingual

Job Type: Full-time

Pay: $20.30 - $21.90 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Work Location: In person

Salary : $20 - $22