Payroll Specialist (Contract)

Description

Job Title: Payroll Specialist (Contract)
Department: Human Resources

Location: Remote

Supervisor: Associate Director, HRIS Technology

FLSA Status: Non-exempt
Position Status: Temporary

Work Status: Remote

PAYROLL SPECIALIST (CONTRACT)

Hanwha Qcells USA Corp (Qcells USA), headquartered in Irvine, CA, specializes in providing utility-scale modules, solar photovoltaic (PV), and battery energy storage systems (BESS) project development, along with Engineering, Procurement, and Construction (EPC) services for solar and BESS projects nationwide. Qcells USA delivers comprehensive turnkey solutions encompassing the entire utility-scale project lifecycle. By choosing Qcells USA for turnkey solutions, customers can reduce uncertainty and risk, leading to enhanced investment returns and contributing to a more sustainable future.

Qcells USA’s complete turnkey solutions seamlessly integrate the expertise of our Module, Development, and EPC teams, while ensuring close coordination with other vital internal groups such as Project Finance, Systems Integration, and Legal. This collaborative approach ensures that Qcells USA projects deliver exceptional value and performance. With several multi-billion-dollar investments, Qcells is pioneering the establishment of the only complete module supply chain in the U.S., including the expansion of our Georgia module manufacturing facility, which stands as the largest in the Western Hemisphere.

As an integral part of the global Qcells brand, Qcells USA benefits from a legacy of excellence in photovoltaic manufacturing. Qcells is renowned worldwide for its high-performance, superior-quality solar cells and modules. With dual headquarters in Seoul, South Korea (Global Executive HQ) and Thalheim, Germany (Technology & Innovation HQ), Qcells operates under the umbrella of Hanwha Group, a FORTUNE Global 500 company and one of the top 8 business conglomerates in South Korea.

SUMMARY

The Payroll Specialist (Contract) is responsible for managing the company’s payroll. This person will work with the Senior Payroll Compliance Specialist to process multi-state payroll, ensuring compliance with all federal, state and local registration. The Payroll Specialist will have a deep understanding of payroll systems and be able to handle payroll-related inquiries while maintaining accuracy and confidentiality. This position reports to the Associate Director, HRIS Technology, or another senior management personnel that the CEO of the Company may designate. Working hours are Monday through Friday, from 8:00am to 5:00pm or 9:00am to 6:00pm (Pacific Standard Time).

ESSENTIAL JOB FUNCTIONS & RESPONSIBILITIES

• Process multi-state biweekly and semimonthly payrolls, as well as special payrolls (ie. severances and off-cycle payouts) to ensure employees get paid in a timely and accurate manner
• Process off cycle payroll runs, including terminations, retroactive payments or corrections.
• Ensure timesheets and time off requests are submitted and approved timely
• Manage PTO, salary updates, 401(k) deferral changes
• Be our ADP report guru and provide ad-hoc reports as needed
• Apply for State and/or Local Employer Tax ID numbers as needed for wage reporting purposes
• Prepare advanced reports using reports in ADP and Excel, (i.e. payroll reconciliation, monthly labor costs, monthly headcount, quarterly commissions, audits documentation)
• Ensure the accurate and timely filing of payroll taxes, payments and other statutory information requests (DOL) in multiple jurisdictions
• Maintain confidentiality of any payroll, private employee information and any proprietary information and ensures payroll information is secure
• Assist employees with HR related topics such as payroll inquiries, compensation, and other HR and company programs
• Ensure compliance with applicable laws and payroll tax obligations
• Perform other duties and special projects, as assigned
• Regular attendance, in accordance with company's attendance policy and supervisory assignment, is an essential job duty requirement for this position

REQUIRED QUALIFICATIONS

• Bachelor’s degree in Human Resources, or another related field in business administration
• Minimum of 4-6 years working as Payroll & Benefits Specialist within multi-state payroll experience
• Minimum of 3-5 years of ADP Payroll Processing Experience
• Proficient Excel skills required (vlookups, pivot tables, formulas)
• Advanced analytical and strong modeling skills
• Knowledge of relevant labor laws and regulations
• Ability to manage and prioritize multiple tasks with emphasis on meeting tight deadlines
• A work ethic based on a strong desire to exceed expectations
• Excellent verbal and written communication skills
• Ability to work independently and as part of a team
• Exceptional attention to detail, organizational and time management skills

PREFERRED QUALIFICATIONS

• Experience with Workday

PHYSICAL DEMANDS

• Stationary Position: frequently remains stationary up to 90% of the time and sitting up to 8 hours in a day
• Move/Traverse: infrequently bend, stand, stoop and/or walk
• Carry Weight: infrequently carry weight and/or lift objects (light to heavy) weighing up to 10 pounds
• Hearing and Speech: frequently communicates with the ability to hear and talk on a regular basis with employees, coworkers, and all personnel matters; must be able to exchange accurate information in these situations
• Sight: frequent use of sight to detect images on computer, office documents, and office objects near and far
• Climb: occasionally ascends/descends on stairway to get to office upper and lower floors

WORK ENVIRONMENT

• Regular professional, office business setting
• Noise level ranges from low to moderate (if in office setting)
• Noise level ranges from moderate to high (if on construction worksite)
• Under the Office Mobilization Plan (OMP) policy, the role may transition to an onsite or hybrid arrangement, as determined by business needs and the Head of Department

SALARY RANGE FOR POSITION

The anticipated starting pay range of this position, which is to be located in Irvine, CA. The pay is only displayed for Irvine, CA is $30 - $35 per hour.

The above-listed salary range is required by the California Pay Transparency Act and may differ depending on the location of those candidates hired nationwide. The salary range shared in the job description is for the listed position and only pertains to the candidate if they work in Irvine, CA. Actual compensation is influenced by a wide array of factors including but not limited to internal pay equity, skill set, education, licenses and certifications, geographic location, essential job duties and requirements, and the necessary experience relative to the job’s minimum qualifications. An additional discretionary bonus structure or incentives may be offered as part of the overall compensation package, in addition to the full range of medical, dental, and/or other benefits, dependent on the level and position offered.

Hanwha Q Cells is proud to be an at-will Equal Opportunity Employer and prohibits discrimination against race, color, religion, sex, sexual orientation, gender perception or identity, national origin, age, marital status, pregnancy, citizenship, disability, protected veteran status and any other classification protected by applicable federal, state or local law. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

We are committed to the full inclusion of all qualified individuals. As part of this commitment, Hanwha Q Cells will provide reasonable accommodations to all qualified individuals with disabilities to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment. Please contact us to request accommodations at hr-usa@qcells.com.

Nothing in this statement shall imply implicitly or explicitly a guarantee of employment outside our at-will employment opportunity.

This job position is specific to Qcells USA Corp. only and not any other Hanwha affiliates. The above-listed salary range is required by the California Pay Transparency Act and may differ depending on the location of those candidates hired nationwide. The salary range shared in the job description is for the listed position and only pertains to the candidate if they work in Irvine, CA. Actual compensation is influenced by a wide array of factors including but not limited to internal pay equity, skill set, education, licenses and certifications, geographic location, essential job duties and requirements, and the necessary experience relative to the job’s minimum qualifications. If candidates are considered for a nationwide role, then the compensation range will follow the marketability of the job function within those states. An additional discretionary bonus structure or incentives may be offered as part of the overall compensation package, in addition to the full range of medical, dental, and/or other benefits, dependent on the level and position offered.