What are the responsibilities and job description for the Proposal Coordinator position at Hargrove Engineers & Constructors?
Who We Are
Hargrove supplies unparalleled services in engineering, procurement, construction management, and technical services in the industrial, commercial, and government sectors. With over 2,700 Teammates in 19 offices domestically and internationally, we build long-term support relationships in the energy generation, manufacturing, research and development, and process-heavy industry in on-site support arrangements, in plant-level small projects and consulting roles, and in larger capital projects.
Hargrove’s key operating principle is to provide the Right People, in the Right Place, at the Right Time. We believe that relationships and partnering together provide the best results and long-term benefits for our clients.
Work-life balance and flexibility are important areas of focus for Hargrove. We’re happy to discuss flexible working hours, patterns, and locations to suit you and the business. important areas of focus for Hargrove. We’re happy to discuss flexible working hours, patterns, and locations to suit you and the business.
What You'll Be Doing
Job Scope: Generally responsible for leading the response to Requests for Qualifications (RFQ), Requests for Information (RFI), Requests for Proposals (RFP), and related client proposal requests for the Hargrove family of companies. Manages proposal activity timelines and ensures all proposals that are submitted meet the Hargrove quality standards. Works in collaboration with leadership regarding tracking opportunity development and gathering client data for proposal strategy. This work will be performed under minimal supervision.
Primary Responsibilities Will Include But Are Not Limited To
Education: Bachelor of Arts in Business, Marketing, Public Relations, Communication (or related field) highly preferred.
Certification: No certification is required for this position
Experience: This position requires 3 or more years of business development, marketing and/or proposal experience in a professional environment
We work to create an environment founded on trust, personal integrity, and a “team mentality” so that each person understands the value of their contributions both on a project and company-wide level. We know that each person on our team contributes to the success of our company by pairing expertise and passion to meet and exceed the needs of the clients we serve across the globe.
Our safety culture protects and promotes the well-being of every person who works with us and every person touched by our work.
As a 100% Teammate owned company, we proudly offer a comprehensive benefits package including, paid holidays, personal paid time off, medical, dental, vision, life, and disability insurance, 401(k), and other benefits to eligible Teammates.
Equal Opportunity Employment Statement
Hargrove is an Equal Opportunity/Affirmative Action employer. We do not discriminate based upon race, color, national origin, religion, age, sex (including gender, sexual orientation, pregnancy, sexual identity, marital or family status), disability, military service or obligations, veteran status, or any other characteristic protected by law.
Hargrove is a drug-free workplace.
The selected candidate must be authorized to work in the United States.
Hargrove supplies unparalleled services in engineering, procurement, construction management, and technical services in the industrial, commercial, and government sectors. With over 2,700 Teammates in 19 offices domestically and internationally, we build long-term support relationships in the energy generation, manufacturing, research and development, and process-heavy industry in on-site support arrangements, in plant-level small projects and consulting roles, and in larger capital projects.
Hargrove’s key operating principle is to provide the Right People, in the Right Place, at the Right Time. We believe that relationships and partnering together provide the best results and long-term benefits for our clients.
Work-life balance and flexibility are important areas of focus for Hargrove. We’re happy to discuss flexible working hours, patterns, and locations to suit you and the business. important areas of focus for Hargrove. We’re happy to discuss flexible working hours, patterns, and locations to suit you and the business.
What You'll Be Doing
Job Scope: Generally responsible for leading the response to Requests for Qualifications (RFQ), Requests for Information (RFI), Requests for Proposals (RFP), and related client proposal requests for the Hargrove family of companies. Manages proposal activity timelines and ensures all proposals that are submitted meet the Hargrove quality standards. Works in collaboration with leadership regarding tracking opportunity development and gathering client data for proposal strategy. This work will be performed under minimal supervision.
Primary Responsibilities Will Include But Are Not Limited To
- Support Business Development and Operations with qualifications and proposal preparation.
- Work in various client portals to download and upload proposal and qualification requests.
- Set up qualifications and proposal folders using a standard directory.
- Assist with opening and maintaining project opportunities in Deltek Vision.
- Schedule meetings and conference rooms while checking individual Teammate schedules in Outlook.
- Record and publish meeting minutes.
- Be responsible for setting up all meetings in advance, logging into the server and being the presenter.
- Create and pre-load response templates.
- Assist with drafting and developing content for proposal response library.
- Assist in updating and maintaining the project library.
- Coordinate with Finance and Accounting on rate sheets, templates, and spreadsheets.
- Coordinate with Contracts & Agreements on review and mark up of legal documents and verification of current terms and conditions for responses to clients.
- Coordinate with marketing to support presentation requirements, resumes and project histories.
- Maintain schedule of current opportunities with review dates and due dates.
- Packages presentations and other documents to be sent to clients.
- Utilize Deltek Vision, including Client Resource Management System (CRM) and reporting functions.
Education: Bachelor of Arts in Business, Marketing, Public Relations, Communication (or related field) highly preferred.
Certification: No certification is required for this position
Experience: This position requires 3 or more years of business development, marketing and/or proposal experience in a professional environment
- Knowledge and experience within the proposal, qualifications and capture management field.
- Knowledge and experience within the Engineering, Architectural, Construction or Manufacturing industry
- Strong organizational and prioritization skills.
- Ability to perform under pressure with multiple deadlines.
- Ability to work on a team to accomplish goals.
- Ability to communicate effectively, both verbal and written.
- Excellent interpersonal skills; ability to interface with clients, both external and internal.
- Strong work ethic and willingness to take ownership for wide-ranging responsibilities.
- Ability to work in a fast-paced environment with extreme multi-tasking with multiple deadlines.
- Ability to maintain effective working relationships with teammates, clients, and vendors.
- Radical belief in customer satisfaction.
- Ability to work flexible hours as needed, with some notice.
- Attention to detail, including proofreading, grammar and formatting documents.
- High proficiency in Microsoft Word, Excel, Outlook, Skype, GoToMeeting, PowerPoint, SharePoint, and other applicable tools.
- Proficiency in Deltek Vision, Adobe PDF editor and Bluebeam Revy preferred
- Ability to sit, stand or walk for long periods of time.
- Ability for limited travel with notice.
We work to create an environment founded on trust, personal integrity, and a “team mentality” so that each person understands the value of their contributions both on a project and company-wide level. We know that each person on our team contributes to the success of our company by pairing expertise and passion to meet and exceed the needs of the clients we serve across the globe.
Our safety culture protects and promotes the well-being of every person who works with us and every person touched by our work.
As a 100% Teammate owned company, we proudly offer a comprehensive benefits package including, paid holidays, personal paid time off, medical, dental, vision, life, and disability insurance, 401(k), and other benefits to eligible Teammates.
Equal Opportunity Employment Statement
Hargrove is an Equal Opportunity/Affirmative Action employer. We do not discriminate based upon race, color, national origin, religion, age, sex (including gender, sexual orientation, pregnancy, sexual identity, marital or family status), disability, military service or obligations, veteran status, or any other characteristic protected by law.
Hargrove is a drug-free workplace.
The selected candidate must be authorized to work in the United States.
