Executive Assistant

Start: immediately in Chicago/Rosemont, IL / United States

Permanent position, Full-time

The Executive Assistant, supporting the Chief Commercial Officer, will provide high-level administrative and organizational support. This Executive Assistant plays an integral role to ensure an effective and smooth-running organization under the CCO of HARIBO of America. Located on-site at the HARIBO of America corporate headquarters in Rosemont, Illinois, the ideal Executive Assistant will have 5 years of experience in administrative support, supporting C-Suite level or senior-level Executives. Additionally, the ideal candidate will have prior experience booking both domestic and international business travel, and extensive experience in organizing and managing calendars.

Responsibilities

• Provide full administrative support of the Chief Commercial Officer, managing calendars, meetings, travel arrangements, meeting preparation
• Manage schedules including scheduling meetings and appointments with full access to calendars, send and accept meeting invites, re-schedule meetings as needed, taking and relaying messages
• Arrange domestic and international business travel, including flights, hotel, car rental, and other related reservations
• Manage and maintain travel and expense reports, manage profile in Concur
• Create documents, spreadsheets, and other materials
• Assist in preparation of PowerPoint decks and other materials for Executive level meetings and all-company meetings
• Assist with other business projects as needed
  
  

Requirements

• 5 years of experience as an Administrative Assistant or Executive Assistant
• High School Diploma, GED, or equivalent
• Proficiency in MS Word including Office, Excel, PowerPoint, Outlook, and Teams
• Prior experience booking business travel, both domestic and international, including flights, hotel, rental car, restaurant reservations, and other related business travel items
  
  

Preferred Qualifications

• Bachelor's Degree in Business or related field
• Prior experience supporting C-Suite or Senior level Executives
  
  

Skills

• Ability to work well under stress and high-pressure situations
• Highly organized
• Strong communication skills - both verbal and written
• Cross-functional collaboration experience with multiple internal business functions/departments
  
  

HARIBO of America, Inc. is an Equal Employment Opportunity Employer and maintains a Drug-Free Workplace. Employment at HARIBO of America, Inc. is subject to post offer, pre-employment drug testing. The Company’s policy is not to discriminate against any applicant or employee based on race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, including protected veteran status, genetic information or any other basis protected by applicable federal, state, or local laws. HARIBO also prohibits harassment of applicants or employees based on any of these protected categories. It is also HARIBO’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.

HARIBO is committed to recruiting, hiring and promoting people with disabilities and veterans. If you need an accommodation to assist with completing the electronic application, please contact the location for which you are applying and ask to speak with the human resources representative or email careers-us@Haribo.com.