What are the responsibilities and job description for the Purchaser / Finance Assistant position at Harlequin Design New York Inc?
Benefits:
- 401(k)
- 401(k) matching
- Bonus based on performance
- Competitive salary
- Dental insurance
- Employee discounts
- Health insurance
- Paid time off
- Vision insurance
- Company parties
- Free food & snacks
Benefits/Perks
- Competitive Compensation
- 15 Paid Holidays 1 day off for your birthday
- Career Growth Opportunities
- Company offered discounts
- Following a 3 - 6 month probation period, Healthcare and 401K options are offered
Job Summary
We are seeking a highly detailed and organized Team Member to join our Harlequin Design New York Team. In this role, you will provide support to our Project Managers and Finance team, ensuring they have all the information and supplies they need to perform their best. Your responsibilities will mainly involve business transactions with the sourcing of needed items and reconciliation procedures. You will mainly be responsible for all purchasing and organization of items needed for particular jobs
Responsibilities
- Ensure the accuracy of an organization’s financial documents for supplier onboarding and purchasing
- Resourcing and researching suppliers for material-needed orders
- Schedule appointments and maintain a calendar
- Scheduling and Purchasing of all materials, services & supplies
- Scheduling and Purchasing of all travel (both national and international)
- Organize meetings and take accurate notes
- Write emails, memos, and draft company letters
- Contribute to the company's monthly purchasing reports
- Maintain an organized purchasing system
- Develop, update, and maintain relevant purchasing / financial procedures
- Properly communicate and build relationships with new and existing suppliers
- Maintain an understanding of pricing and always chase the best price
- Properly communicate and establish effective, quality work in a fast-paced work environment that pertains to high-net-worth cliental
Day-to-Day Duties
- Clarify any questionable invoice items and or prices
- Resource and Research all needed suppliers with outsourced material/services
- Assemble and review invoices according to purchase quote
- Organization of material and items needed daily, with an ongoing weekly stock list
- Maintain copies of receipts, invoices, or correspondence necessary for filing.
- Type periodic reports and other records into our purchasing software
- Obtain proper information and reconcile purchases made - matching your purchasing records
- Reconcile monthly stock lists
- Daily bookkeeping and record-keeping input.
- Verify invoices against purchase orders and ensure goods or services were received
- Maintain Ubers and Travel bookings on company accounts
- Communicate effectively with the team on what needs to be completed
Qualifications
- High school diploma/GED required, Associate’s degree or administrative training is preferred
- Previous experience as an Accounts Payable, Administrative Assistant, and or a similar position is preferred
- An understanding of basic bookkeeping and purchasing is preferred
- A degree in the following subjects would be beneficial: Finance or Economics
- Familiarity with purchasing and financial tracking with Ubers, Hotel, Airfare, and other orders
- Excellent computer skills and knowledge of Microsoft Word, Outlook, and PowerPoint
- Highly organized with excellent time management skills and the ability to prioritize projects
- Ability to work within hours to ensure tasks are completed with the understanding overtime may be applicable occasionally to finish the job
Salary : $40,000 - $90,000
