What are the responsibilities and job description for the Administrative Assistant position at Harris Doyle Homes?
Administrative Assistant – Harris Doyle Homes (Birmingham, AL)
Harris Doyle, a subsidiary of Berkshire Hathaway’s Clayton Properties Group, has been building in Birmingham since 2008. Since that time, Harris Doyle Homes has grown to be one of Birmingham’s largest homebuilders, building over 1000 homes in Birmingham, Central Alabama, Alabama Gulf Coast, and Florida Panhandle. The company was named builder of the year in 2010 and has been consistently ranked as a Top Five Homebuilder by the Birmingham Business Journal since 2013 in addition to being named to the Birmingham Business Journal’s Fast Track 30.
DESCRIPTION
The general role of the Administrative Assistant is to support the HD Birmingham Office with general administrative duties. The ideal candidate will display a positive attitude, dynamic communication skills, and enjoy wearing multiple hats.
RESPONSIBILITIES:
· Answer incoming phone calls & direct them to appropriate staff
· Greet homeowners & other visitors and assist them in finding the right personnel to fulfill inquiries
· Routinely monitor office supply inventory for all locations, anticipate needed supplies, place all orders, and appropriately distribute & organize supplies upon arrival
· Responsible for restocking of kitchen inventory for Birmingham & Auburn offices
· Maintain strong prioritization skills & sense of urgency
· Obtain incoming mail and provide to intended recipients
· Assist with sending outgoing mail & packages
· Assist with organization of in office special events as needed
· Responsible for ensuring front desk & lobby area are safe, clean, and in good operating condition
· Assist accounting with closing documentation
QUALIFICATIONS:
- Have a valid driver’s license
- Possess strong soft skills
- Past relevant experience in an administrative, reception, or office coordination role
SKILLS:
- Must have great communication skills, both written and oral
- Great attention to detail, organizational and prioritization skills
- Equally successful working independent or as a part of a team
- Ability to work independently, with a strong work ethic, self-motivation, and problem-solving skills
Job Type: Full-time
Pay: From $45,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Flexible schedule
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Experience:
- Customer service: 1 year (Preferred)
License/Certification:
- Driver's License (Required)
Work Location: In person
Salary : $45,000
