What are the responsibilities and job description for the Accounts Payable Specialist position at Harvest Hill Beverage Company?
About Harvest Hill:
Harvest Hill Beverage Company is one of the nation’s largest independent branded beverage producers, delivering consistent annual revenue growth, with sales of just under $1 billion. The company was formed in June 2014 with the acquisition of Juicy Juice, and further expanded with 3 subsequent acquisitions which were consolidated into one company in May 2017. Our portfolio of iconic brands includes Juicy Juice®, SunnyD®, Veryfine®, Fruit2O®, Little HUG®, Daily’s Cocktails®, and Nutrament®. We manufacture, market, and distribute across multi-channels including Grocery, Mass Merchandisers, Warehouse Clubs, Convenience, Foodservice, and Liquor Distributors. Harvest Hill is headquartered in Stamford, CT with a nationwide network of manufacturing and distribution facilities. We employ close to 1,000 employees in the United States and are owned by private equity firm, Brynwood Partners. For more information, visit harvesthill.com.
Position Summary:
The Accounts Payable Specialist is a key member of the Accounts Payable team supporting company-wide operations for three distinct entities. The AP Specialist performs accounting and other tasks related to the efficient maintenance and processing of accounts payable transactions. This role is responsible to complete payments and serve as gatekeeper in controlling expenses by receiving, processing, verifying, and reconciling invoices. The AP Specialist also processes all invoices received for payment and undertakes the payment of all creditors in an accurate, efficient and timely manner. The position must engage and work directly with other functions to improve the activities of the Accounts Payable and Finance department. This role reports directly to the Accounts Payable Manager in the Finance department.
Primary Position Responsibilities:
• Responsible for data entry, validation, and processing of various types of invoices across three separate companies within Harvest Hill Beverage Company.
• Ensure that all supplier invoices are valid and captured accurately in the accounting system.
• Utilize the “3-way matching” payment verification process comparing the purchase information across the trio of related documents (purchase order, goods receipt, invoice) and investigate any discrepancies.
• Manage the goods received not invoiced report and clear open items on a timely basis.
• Provide clear, concise, and courteous engagement with suppliers to obtain supplier statements and resolve all queries or disputes.
• Resolve problems and discrepancies, respond to vendor inquiries, research invoice copies, check billing documentation, and manage other financial processes as needed.
• Review and address accounts payable aging report for all aged invoices.
• Continuously review accounts payable processes, procedures and internal controls to ensure they are efficient and working properly.
Position Qualifications:
• Associate degree highly preferred; Undergraduate degree is helpful, but not required
• Three (3) or more years in an accounts payable position with exposure to light accounting functions
• Experience with online payment and/or portal systems, banking resources, positive pay concepts, and state sales/use tax procedures
• Must be detail oriented with the ability to solve problems, prioritize and multi-task in a deadline-driven environment
• Flexibility to adapt to change and to coordinate workload to meet simultaneous deadlines with a positive attitude.
• Sense of urgency and self-motivation with a personal commitment to meeting deadlines
• Self-motivated and results-oriented with a high degree of integrity and drive
• Comfortable learning new systems and operating within multiple systems
• Proficient with Microsoft Outlook, Microsoft Dynamics AX and Excel
• Excellent verbal and written communication and interpersonal skills
