What are the responsibilities and job description for the Human Resources Coordinator position at Harvey Mudd College?
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Job Posting Title :
Human Resources Coordinator
Job Description : POSITION SUMMARY :
The Human Resources Coordinator (Coordinator) at Harvey Mudd College plays a pivotal role in delivering exceptional HR support to our diverse community of faculty, staff, and student employees. Reporting directly to the Assistant Vice President-Chief Human Resources Officer, the Coordinator is instrumental in fostering a workplace culture where every individual feels valued, supported, and inspired to flourish. This position offers the opportunity to collaborate with a dynamic HR team committed to innovation, well-being, and building a connected and inclusive community.
The Coordinator plays a crucial role in supporting HR operations and ensuring a positive employee experience. Key responsibilities include supporting recruitment and onboarding processes, maintaining accurate employee records, coordinating HR programs and events, ensuring compliance with labor laws and company policies, and supporting employee engagement initiatives. The role involves providing guidance on HR policies while serving as a point of contact for employee questions. Through these tasks, the HR Coordinator helps foster a productive and supportive workplace environment, bridging the needs of employees and the organization. As a member of the HMC Human Resource team, we are Partners in Propelling Success and Fostering Community Connections.
DUTIES AND RESPONSIBILITIES :
Recruitment & Onboarding Experience - 30%
- Assist in the recruitment process by posting job openings, coordinating candidate communications, scheduling interviews, and facilitating the hiring process.
- Support onboarding activities in the HRIS system (Workday) and with new hire orientation, to ensure a seamless and welcoming transition for new employees.
- Coordinate summer employment programs for Dining Services, Upward Bound, and Summer Research, Grant hires, including recruitment, hiring, and onboarding.
- Partner with HR / Payroll Administrator to hire and process the student employment program.
- Oversee employment programs related to background checks, physical tests, authorized drivers, verification of employment, and meal plans.
- Provide assistance for employees in need of an ergonomic evaluation through coordination with TCC Services.
- Support employment processing of stipends and special payment authorizations, including preparation, documenting procedures, and following audit controls.
- Administer the HMC Dependent Collegiate Scholarship program.
- Handle employment-related inquiries from applicants, employees, and supervisors, referring complex and / or sensitive matters to the appropriate staff.
Compliance and Records Management - 25%
HR Programs, Events and Employee Training - 20%
HR Operations Support - 20%
Other Duties - 5%
REQUIRED QUALIFICATIONS
Education and Experience :
Knowledge, Skills and Abilities :
PREFERRED QUALIFICATIONS :
Physical Requirements :
While performing the duties of this job, the staff member is regularly required to sit; stand, use hands and fingers and talk or hear. The employee is occasionally required to reach with hands and arms. The individual must regularly lift and / or carry up to 10 pounds and occasionally lift and / or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust focus. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Hours :
Regular office hours are 8 : 00 a.m. to 5 : 00 p.m. However, days and hours may vary due to the needs of the department or the College.
Classification :
This is a non-exempt, full-time, benefits-eligible position.
Compensation :
The anticipated starting hourly pay range will be $27.00 - $29.00 per hour. Compensation will be commensurate with qualifications and experience.
Reports To :
This position reports to the Assistant Vice President-Chief Human Resources Officer.
Additional Information :
This job description defines the essential job duties of the position. Harvey Mudd College expects that employees hired for this position can perform the essential functions of the job without imposing risk of substantial harm to the health or safety of themselves or others. It may also include marginal functions, generally defined within Title I of the Americans with Disabilities Act.
Regular employment at the College is for no specified period; conditions and status of employment (hours, pay, title, duties, etc.) are subject to change at any time. Employment is at-will and employees, and likewise the College, are free to end the employment relationship at any time, for any reason, with or without notice or cause, unless otherwise prohibited by law.
Harvey Mudd College is an Affirmative Action / Equal Opportunity Employer. Qualified applicants will be given consideration for employment without regard to age, race, gender, national origin, sexual orientation, protected veteran's status, disability, or any other characteristics protected by applicable law.
Please note that in order to be considered an applicant for any staff position at Harvey Mudd College you must apply for each position for which you believe you are qualified.
Salary : $27 - $29