What are the responsibilities and job description for the Project Coordinator position at HAVENSMART LLC?
Job Details
Job Location: Sarasota, FL
Position Type: Full Time
Salary Range: Undisclosed
Description
Role Purpose:
The Project Coordinator monitors projects, manages schedule and dispatches technicians. Ensures adherence to set timelines, reporting progress to management. Coordinates communication, manages documentation and triggers/manages milestone invoices
Key Responsibilities:
- Coordinate all project team members so workflow remains on schedule
- Assist Director of Operations/General Manager and Project Manager with administrative functions and processes
- Monitor all moving parts of the project, keeping them synchronized and moving forward
- Prepare, organize, and distribute all necessary project materials
- Collaborate with Director of Operations/General Managers, Technicians, Procurement and Clients to schedule installations
- Schedule labor & materials
- Interact with clients on a daily basis
- Take part in meetings and proposing adjustments to schedule based on technician availability
- General understanding of the proposal and scope of work
- Organize and complete all necessary paperwork to close out the project
Warehouse Responsibilities:
- Ensure warehouses are clean, neat, and organized.
- Verify installation teams have collected the necessary products from the staging warehouse.
- Track product returns, restage items if necessary, and update Work Orders and Project Product List (PPL).
- Receive incoming products, inspect for damage, and document returns or replacements with vendors.
- Verify shipments against packing slips and POs, and receive products into correct warehouse.
Qualifications
- Must have 3-5 years of scheduling experience
- Strong communication skills
- Time Management
- Very strong attention to detail
