What are the responsibilities and job description for the Administrative Assistant position at Hawaii Residency Programs?
**Candidate MUST reside on the island of Oahu, Hawaii.**
Hawaii Residency Programs, Inc.
Hawaii Residency Programs, Inc. (www.hawaiiresidency.org) is an independent, not-for-profit corporation that provides administrative support for medical residency programs and employs the physicians-in-training.
Job Summary
Under general direction and light supervision, provides administrative support to the Pediatric Residency Program and it's administration.
Major Responsibilities and Duties
- Coordinate and manage tracking mechanisms to meet educational requirements such as: tracking evaluations, reporting, elective requests, etc.
- Coordinate and manage the Program email account such as: following up on applications, review inquiries, etc.
- Coordinate and manage resident meetings (e.g., Academic Half Day, Scholarly Activity Sessions, etc.)
- Assist in credentialing requests
- Assist in recruitment efforts
Other Duties/Functions
- Update administrative calendar and manual at least quarterly
- Assist Program Administrator in maintaining and documenting Program administrative procedures
- Maintain resident and Alumni files onsite/offsite
- Maintain training files for residents and fellows
- Perform general office duties
- Other duties as needed
Minimum Qualifications
PREFERRED
- Related Associates or Bachelor’s Degree
- Minimum 3 years of administrative or equivalent experience
- At least 1 year of Graduate Medical Education (GME) experience
- At least 2 years of administrative experience in the Academic and/or Health Care setting
REQUIRED
- High School Diploma or equivalent
- Intermediate to advance proficiency in Microsoft Office Suite
- Basic knowledge of SharePoint and Adobe Acrobat Pro
- Must be able to work with web-based applications, learn and adapt to educational software (e.g., New Innovations, ACGME ADS, etc.)
- Ability to manage multiple and sometimes changing deadlines and priorities
- Ethical, professional, courteous, resourceful, and proactive behavior
- Ability to be a team player, flexible, and work under pressure
- Access to transportation to attend occasional off-site meetings
Benefits and Compensation
- 100% Employer-paid Medical, Dental, Vision, Life, AD&D and LTD Insurance
- 6% Non-Elective 401(k) contribution to eligible employees
- 13 paid holidays
- Generous paid time-off policy
- Monthly Transportation stipend
- FSA and EAP
- Rewards & Recognition Program (Bucketlist)
- LifeMart Employee Discounts
Work Environment
HRP supports a Hybrid work environment based on the business needs, and particularly, the needs of the program/department. All hybrid work schedules will be discussed between the individual and their immediate supervisor.
SALARY
$21.77/hour - 40 hours/week
Salary : $22