What are the responsibilities and job description for the Director II, Budget and Accounting position at Hayward Unified School District?
Description
Under general supervision of the Assistant Superintendent Business Services or other assigned administrator, the Director of Budget and Accounting serves as a department level director and is responsible for the planning, organizing and supervising of the District’s varied operations and programs related to budgeting, general accounting, accounts payable, position control and purchasing. Performs complex auditing, budgeting, accounting and analysis of budget and financial information and procedures. Assists with the administration of generally accepted accounting principles and practices throughout the District to ensure consistency and accuracy of records.
Examples of Duties
Representative Duties
Perform related duties as assigned
Knowledge And Abilities
KNOWLEDGE OF:
EDUCATION AND EXPERIENCE:
Possession of a Bachelor’s Degree in Business from an accredited college or university with emphasis in accounting, business administration or related field. Five years increasingly responsible experience in a school district or seven years in a public agency or private organization of similar size and scope to Hayward Unified School District.
An equivalent combination of education and experience may be substituted.
Licenses And Other Requirements
Possession of a valid and appropriate California Drivers’ License and a safe driving record.
Incumbent will be involved in field work which requires travel in personal vehicle to various sites.
WORKING CONDITIONS
Environment
Office environment
Constant interruptions
Physical Demands
Dexterity of hands and fingers to operate a computer keyboard.
Hearing and speaking to exchange information.
Seeing to read a variety of materials.
Sitting for extended periods of time.
Examination Information
Exams are required for ALL applicants.
If your application is selected to move forward in the recruitment, you will be invited to participate in the written exam anticipated for the week of April 7, 2025.
If you pass the written exam, you will be invited to participate in an oral exam anticipated for the week of April 21, 2025.
Please note: The qualifying pass point on written examinations may be an actual score or an adjusted score based on the difficulty of the examination, the quality of the competition, and the needs of the service.
Positions in the job classification are exempt and work 12 months per year.
Dates are tentative, but it is highly recommended that you plan your calendar accordingly. No make-up dates will be offered.
Please note: The qualifying pass point on written examinations may be an actual score or an adjusted score based on the difficulty of the examination, the quality of the competition, and the needs of the service.
Positions in the job classification are exempt and work 12 months per year.
OTHER IMPORTANT INFORMATION: The duration of the eligibility list is 6 months unless extended by the Executive Director of Classified Human Resources and the Personnel Commission.
Applicants selected for permanent or substitute assignments are required to pay for fingerprinting services and obtain Tuberculosis results prior to beginning work. If you have any questions regarding the fees, please feel free to contact the Human Resources Department at (510) 784-2648.
Hayward Unified School District will provide a contribution of up to $2,500 per year to be used towards a District healthcare plan or cash in lieu of up to $1,350 per year. Full-time employees are required to purchase medical health benefits unless proof of alternate coverage is provided. Half-time and less than half-time employees may participate on a voluntary basis. The balance of health benefit costs are paid through a pre-tax payroll deduction.
Dental coverage is provided free of charge for all employees working 20 hours per week, or more. Family coverage is available and any additional premium will be employee paid.
Classified employees must participate in the CalPERS Retirement program.
All employees are enrolled in an Employee Assistant Program (EAP).
The District also offers various optional benefits including life insurance, short term disability, and a medical and dependent care flexible spending option.
For more information please view the Benefits tab of this job announcement.
The Hayward Unified School District is committed to educational equity so that every student realizes their innate potential, becoming a lifelong learner and having a positive impact on their community. Our mission is to draw from our community’s rich diversity in order to create engaging and equitable educational experiences for students, delivered in a safe and supportive environment. This environment supports inclusion, anti racism through an ethnic studies learner orientation and growth mindset. HUSD believes the responsibility for student success is broadly shared by district staff, families, our community, and our students’ own efforts. Each HUSD student deserves respectful learning environments in which diversity is valued and contributes to successful academic outcomes.
Benefits
We seek equity-minded applicants who demonstrate they understand the benefits diversity brings to an educational community. We look for applicants who:
Hayward Unified School District (HUSD) is committed to equal opportunity for all individuals in education. District programs, activities, and practices shall be free from discrimination and harassment based on race, color, ancestry, national origin, ethnic group identification, immigration status, age, religion, marital or parental status, pregnancy status, physical or mental disability, sex, sexual orientation, gender, gender identity or expression, or genetic information; the perception of one or more of such characteristics; or association with a person or group with one or more of these actual or perceived characteristics. If a complainant is unable to put a complaint in writing due to conditions such as a disability or illiteracy, district staff shall assist him/her in the filing of the complaint.
If you believe you have been subjected to discrimination, harassment, intimidation, or bullying you should immediately contact the school site principal and/or their supervisor. See the links below for more information on complaint management, Title IX, and Uniform Complaint Procedures and forms. For Uniform and Title IX Complaints, please call (510) 723-3857, ext 34102 or 34201, or email uc.titleix@husd.k12.ca.us. The address is 24411 Amador Street, Hayward, CA 94544. A copy of HUSD Uniform Complaint Board Policy along with the Uniform Complaint Administrative Regulations and the HUSD non-discrimination policy are available, free of charge, upon request.
Americans with Disabilities Act
Bullying
TITLE IX
Suicide Prevention
Title V CCR
Uniform Complaints
Health & Welfare Benefits
Hayward Unified School District will provide a contribution of up to $2,500 per year to be used towards a District healthcare plan or cash in lieu of up to $1,350 per year. Full-time employees are required to purchase medical health benefits unless proof of alternate coverage is provided. Half-time and less than half-time employees may participate on a voluntary basis. The balance of health benefit costs are paid through a pre-tax payroll deduction.
Dental coverage is provided free of charge for all employees working 20 hours per week, or more. Family coverage is available and any additional premium will be employee paid.
Classified employees must participate in the CalPERS Retirement program.
All employees are enrolled in an Employee Assistant Program (EAP).
The District also offers various optional benefits including life insurance, short term disability, and a medical and dependent care flexible spending option.
Vacation
Management Team members assigned to work a 224-day work year shall have a 22-day vacation period as approved by the Superintendent of schools. No more than a total of 40 days of vacation may be accumulated for payment at the time of retirement or resignation.
Holidays
Annual employees receive fifteen (16) paid holidays per year. Holidays are:
New Year's Day
Martin Luther King, Jr.'s Birthday
Lincoln's Birthday
Presidents' Day
Spring Break Day
Cesar Chavez Day
Memorial Day
Juneteenth
4th of July
Veterans' Day
Thanksgiving Day
Day after Thanksgiving
Christmas Eve
Christmas Day
New Year's Eve
School Year employees receive fourteen (14) paid holidays, including all of the above except Juneteenth and 4th of July.
Sick Leave
Employees working the following number of days shall have the following amount of sick leave credited annually to their records at the beginning of the fiscal year, July 1.
Classified & Certificated Management
Working Days : Sick Days Allotted
190 : 10 days 6 hours
192 : 10 days 7 hours
195 : 11 days
196 : 11 days 1 hour
197 : 11 days 1 hour
199 : 11 days 3 hours
200 : 11 days 3 hours
207 : 11 days 5 hours
210 : 11 days 7 hours
219 : 12 days 4 hours
224 : 12 days 6 hours
Confidential & Supervisory Employees
Full time employees working 12months a year shall be credited with 13 days of sick leave
Professional Development
Management employees are eligible to receive an annual stipend for obtaining further education. Only one degree stipend will be awarded per employee.
Supervisors & Confidential Employees
AA Degree (related field) - $350
BA/BS - $600
Classified And Certificated Management Employees
Master's Degree - $550
Doctorate Degree - $725
Other Compensation
Employees designated as Confidential will receive a stipend of $900 annually.
Longevity stipends will be given to employees with approved professional experience with HUSD at the following increments:
Classified And Certificated Management & Supervisory Employees
10 years : $1,200
15 years : $1,800
20 years : $2,400
25 years : $3,000
30 years : $4,200
Confidential Employees
10 years : $1,000
15 years : $1,500
20 years : $2,000
25 years : $2,500
30 years : $3,500
Under general supervision of the Assistant Superintendent Business Services or other assigned administrator, the Director of Budget and Accounting serves as a department level director and is responsible for the planning, organizing and supervising of the District’s varied operations and programs related to budgeting, general accounting, accounts payable, position control and purchasing. Performs complex auditing, budgeting, accounting and analysis of budget and financial information and procedures. Assists with the administration of generally accepted accounting principles and practices throughout the District to ensure consistency and accuracy of records.
Examples of Duties
Representative Duties
- Direct the purchasing, position control and accounting/budgeting departments of the district’s Business Support Services office.
- Supervise assigned managers in these functional areas.
- Supervise general accounting, budget, accounts payable and receivable staff, as well as other business support services staff, as applicable.
- Train and evaluate the performance of assigned personnel; monitor and adjust work flow and assignments to meet established timelines.
- Prepare and review financial statements including the Adopted Budget, Interim Reports, Unaudited Actuals and other Board of Education reports, and other miscellaneous statements as required by the Board of Education as well as the county and state department office of education.
- Serve as the district’s primary point of contact with the Alameda County Office of Education and the California Department of Education for all fiscal matters.
- Perform difficult and responsible accounting duties such as the preparation of year-end closing, reviewing and authorizing journal entries, budget transfers and bank reconciliations, making necessary adjustments to expenditures and encumbrances as needed, preparing or reviewing important financial statements or claims.
- Lead and coordinate Budget Development and the monitoring of revenues, expenditures, and fund balances of District Funds and Resources.
- Closely monitor departmental and district-wide accounting and financial reporting practices to ensure compliance with standards, appropriate internal controls, as well as Generally Accepted Accounting Practices (GAAP), Governmental Accounting Standards Board (GASB), federal and state rules, regulations, policies and procedures.
- Represent the district in all fiscal and performance audits. Coordinate work of auditors in conducting audits.
- Respond to all audit requests for documents and information and coordinate the collection of information from other district departments and personnel.
- Manage cash, including preparing cash flows, projections and all analysis required to monitor and ensure sufficient cash balances in all funds.
- Analyze accounting and statistical data; identify and determine causes of discrepancies and recommend corrective and preventive measures.
- Assist all district leaders with the management of their site and departmental budgets and accounting transactions.
- Maintain continuous review of accounting records and call problems to the attention of department heads.
- Coordinate attendance reporting with the site staff, informational technology team and district Enrollment team.
- Oversees and supervises the district’s categorical program financial administration, including coordinating the creation and board approval of all required plans, reports and other accountability measures in collaboration with district program and budget managers.
- Manage/oversee the reliability of District financial information.
- Calculate estimates for labor negotiations and settlements. Responsible for the preparation of the district’s AB1200 disclosures for negotiated agreements.
- In collaboration with other district administrators, coordinates fiscal and operational oversight of charter schools authorized by the district. Prepares and processes all charter school payments, receivables and other financial transactions. Reviews charter school financial reports to ensure all authorized charters are operating in a fiscally sound manner. Coordinates charter school review with the County Office of Education. Communicates with charter school financial leadership to ensure all reports are submitted in a timely manner, and to oversee the fiscal health of all charter schools.
- Approve payment vouchers according to established procedures; supervise the preparation of accounts payable vouchers for disbursement; assure the accuracy of payment vouchers as required.
- Train District staff on accounting computer applications and document preparation.
- Develop and implement training for district and school staff on issues related to accounting, budgeting and attendance tracking.
- Assist in the formulation and development of policies, procedures and programs; assist in the modification of programs and procedures to ensure compliance with established requirements as necessary.
- Manage position control records and coordinate time accounting.
- Attend meetings, workshops and conferences related to accounting matters.
Perform related duties as assigned
Knowledge And Abilities
KNOWLEDGE OF:
- Governmental accounting and budgeting (GAAP and GASB) principles and practices with specific attention toward K12.
- Accounts payable and receivable operations in a K12 environment.
- School attendance accounting practices
- Duties, responsibilities and functions of positions in the area of assigned responsibility.
- Internet and web-based educational programs, financial and personnel applications.
- Supervisory and management techniques
- State rules, laws and regulations regarding fiscal matters
- Supervise professional, technical and support staff.
- Multi-task.
- Analyze complex problems, identify solutions and recommend plans to solve problems.
- Interface and communicate with schools and district departments in order to provide service.
- Be flexible to perform work within changing priorities and possess sufficient interpersonal skill to work harmoniously with staff, students, administrators, parents and others.
EDUCATION AND EXPERIENCE:
Possession of a Bachelor’s Degree in Business from an accredited college or university with emphasis in accounting, business administration or related field. Five years increasingly responsible experience in a school district or seven years in a public agency or private organization of similar size and scope to Hayward Unified School District.
An equivalent combination of education and experience may be substituted.
Licenses And Other Requirements
Possession of a valid and appropriate California Drivers’ License and a safe driving record.
Incumbent will be involved in field work which requires travel in personal vehicle to various sites.
WORKING CONDITIONS
Environment
Office environment
Constant interruptions
Physical Demands
Dexterity of hands and fingers to operate a computer keyboard.
Hearing and speaking to exchange information.
Seeing to read a variety of materials.
Sitting for extended periods of time.
Examination Information
Exams are required for ALL applicants.
If your application is selected to move forward in the recruitment, you will be invited to participate in the written exam anticipated for the week of April 7, 2025.
If you pass the written exam, you will be invited to participate in an oral exam anticipated for the week of April 21, 2025.
Please note: The qualifying pass point on written examinations may be an actual score or an adjusted score based on the difficulty of the examination, the quality of the competition, and the needs of the service.
Positions in the job classification are exempt and work 12 months per year.
Dates are tentative, but it is highly recommended that you plan your calendar accordingly. No make-up dates will be offered.
Please note: The qualifying pass point on written examinations may be an actual score or an adjusted score based on the difficulty of the examination, the quality of the competition, and the needs of the service.
Positions in the job classification are exempt and work 12 months per year.
OTHER IMPORTANT INFORMATION: The duration of the eligibility list is 6 months unless extended by the Executive Director of Classified Human Resources and the Personnel Commission.
Applicants selected for permanent or substitute assignments are required to pay for fingerprinting services and obtain Tuberculosis results prior to beginning work. If you have any questions regarding the fees, please feel free to contact the Human Resources Department at (510) 784-2648.
Hayward Unified School District will provide a contribution of up to $2,500 per year to be used towards a District healthcare plan or cash in lieu of up to $1,350 per year. Full-time employees are required to purchase medical health benefits unless proof of alternate coverage is provided. Half-time and less than half-time employees may participate on a voluntary basis. The balance of health benefit costs are paid through a pre-tax payroll deduction.
Dental coverage is provided free of charge for all employees working 20 hours per week, or more. Family coverage is available and any additional premium will be employee paid.
Classified employees must participate in the CalPERS Retirement program.
All employees are enrolled in an Employee Assistant Program (EAP).
The District also offers various optional benefits including life insurance, short term disability, and a medical and dependent care flexible spending option.
For more information please view the Benefits tab of this job announcement.
The Hayward Unified School District is committed to educational equity so that every student realizes their innate potential, becoming a lifelong learner and having a positive impact on their community. Our mission is to draw from our community’s rich diversity in order to create engaging and equitable educational experiences for students, delivered in a safe and supportive environment. This environment supports inclusion, anti racism through an ethnic studies learner orientation and growth mindset. HUSD believes the responsibility for student success is broadly shared by district staff, families, our community, and our students’ own efforts. Each HUSD student deserves respectful learning environments in which diversity is valued and contributes to successful academic outcomes.
Benefits
We seek equity-minded applicants who demonstrate they understand the benefits diversity brings to an educational community. We look for applicants who:
- Reflect our diverse community
- Value and intentionally promote diversity and consciousness of difference
- Empower students furthest from opportunity
- Demonstrate cultural competence and cultural humility
- Believe that all people have the right to an education and work environment free from fear, harassment, or discrimination
- Actively seek to disrupt institutional and/or systemic barriers that adversely impact historically marginalized communities
- Foster students’ potential to become global citizens and socially responsible leaders.
Hayward Unified School District (HUSD) is committed to equal opportunity for all individuals in education. District programs, activities, and practices shall be free from discrimination and harassment based on race, color, ancestry, national origin, ethnic group identification, immigration status, age, religion, marital or parental status, pregnancy status, physical or mental disability, sex, sexual orientation, gender, gender identity or expression, or genetic information; the perception of one or more of such characteristics; or association with a person or group with one or more of these actual or perceived characteristics. If a complainant is unable to put a complaint in writing due to conditions such as a disability or illiteracy, district staff shall assist him/her in the filing of the complaint.
If you believe you have been subjected to discrimination, harassment, intimidation, or bullying you should immediately contact the school site principal and/or their supervisor. See the links below for more information on complaint management, Title IX, and Uniform Complaint Procedures and forms. For Uniform and Title IX Complaints, please call (510) 723-3857, ext 34102 or 34201, or email uc.titleix@husd.k12.ca.us. The address is 24411 Amador Street, Hayward, CA 94544. A copy of HUSD Uniform Complaint Board Policy along with the Uniform Complaint Administrative Regulations and the HUSD non-discrimination policy are available, free of charge, upon request.
Americans with Disabilities Act
Bullying
TITLE IX
Suicide Prevention
Title V CCR
Uniform Complaints
Health & Welfare Benefits
Hayward Unified School District will provide a contribution of up to $2,500 per year to be used towards a District healthcare plan or cash in lieu of up to $1,350 per year. Full-time employees are required to purchase medical health benefits unless proof of alternate coverage is provided. Half-time and less than half-time employees may participate on a voluntary basis. The balance of health benefit costs are paid through a pre-tax payroll deduction.
Dental coverage is provided free of charge for all employees working 20 hours per week, or more. Family coverage is available and any additional premium will be employee paid.
Classified employees must participate in the CalPERS Retirement program.
All employees are enrolled in an Employee Assistant Program (EAP).
The District also offers various optional benefits including life insurance, short term disability, and a medical and dependent care flexible spending option.
Vacation
Management Team members assigned to work a 224-day work year shall have a 22-day vacation period as approved by the Superintendent of schools. No more than a total of 40 days of vacation may be accumulated for payment at the time of retirement or resignation.
Holidays
Annual employees receive fifteen (16) paid holidays per year. Holidays are:
New Year's Day
Martin Luther King, Jr.'s Birthday
Lincoln's Birthday
Presidents' Day
Spring Break Day
Cesar Chavez Day
Memorial Day
Juneteenth
4th of July
Veterans' Day
Thanksgiving Day
Day after Thanksgiving
Christmas Eve
Christmas Day
New Year's Eve
School Year employees receive fourteen (14) paid holidays, including all of the above except Juneteenth and 4th of July.
Sick Leave
Employees working the following number of days shall have the following amount of sick leave credited annually to their records at the beginning of the fiscal year, July 1.
Classified & Certificated Management
Working Days : Sick Days Allotted
190 : 10 days 6 hours
192 : 10 days 7 hours
195 : 11 days
196 : 11 days 1 hour
197 : 11 days 1 hour
199 : 11 days 3 hours
200 : 11 days 3 hours
207 : 11 days 5 hours
210 : 11 days 7 hours
219 : 12 days 4 hours
224 : 12 days 6 hours
Confidential & Supervisory Employees
Full time employees working 12months a year shall be credited with 13 days of sick leave
Professional Development
Management employees are eligible to receive an annual stipend for obtaining further education. Only one degree stipend will be awarded per employee.
Supervisors & Confidential Employees
AA Degree (related field) - $350
BA/BS - $600
Classified And Certificated Management Employees
Master's Degree - $550
Doctorate Degree - $725
Other Compensation
Employees designated as Confidential will receive a stipend of $900 annually.
Longevity stipends will be given to employees with approved professional experience with HUSD at the following increments:
Classified And Certificated Management & Supervisory Employees
10 years : $1,200
15 years : $1,800
20 years : $2,400
25 years : $3,000
30 years : $4,200
Confidential Employees
10 years : $1,000
15 years : $1,500
20 years : $2,000
25 years : $2,500
30 years : $3,500
Salary : $900 - $4,200
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