Human Resources Manager

Human Resources Manager

Full time position with benefits. Competitive starting pay that can change based on experience.

The primary purpose of this position is to direct the human resources department in accordance with current applicable federal, state and local standards, guidelines and regulations and as directed by the Administrator to assure that quality personnel are recruited, hired and retained.

Duties and Responsibilities:

• Assist in determining departmental staffing, evaluate employee performances and make recommendations to the Administrator concerning wage and salary adjustments, hiring, terminations, transfers, etc.
• Assist in developing personnel policies that reflect current regulatory requirements; review at least annually and make recommendations to the Administrator.
• Assist with payroll duties including accuracy of employee roster, Payroll-Based Journal (PBJ) filings and serve as backup for critical functions as directed.
• Participate in the annual facility assessment providing staff analysis, competency reports and gap-analysis of training requirements.
• Check applications and references of prospective employees and arrange for interviews with department directors as required or requested.
• Collaborate with the Health Insurance Portability and Accountability Act (HIPAA) Compliance Officer to mitigate or prevent accidental security breaches.
• Conduct pre-employment screening for the Centers for Medicare and Medicaid Services (CMS) disqualification, criminal background check, abuse registry check and licensure (if applicable) in accordance with state/federal law and facility policies.
• Consult with department directors concerning the staffing of their departments, eliminating/correcting problem areas and improving service delivery.
• Coordinate public notices as required for civil rights, equal opportunity employment and other posting as required by law.
• Delegate authority, responsibility and accountability to other responsible department personnel.
• Coordinate with the Infection Preventionist, Staff Development Coordinator and department supervisors regarding employee health including reportable communicable diseases, employee exposure(s) and infection prevention and control.
• Ensure that appropriate documentation concerning the employee’s right to work in this country is verified in accordance with current laws, regulations and guidelines concerning such matters and that appropriate documentation of such review is filed in the employee’s personnel record within the specified time frame.
• Keep department directors informed of changes in personnel matters; provide timely and relevant updates to supervisors on significant changes in personnel and relevant changes in state/federal law (i.e., minimum wage updates, etc.).
• Maintain job applications for personnel eligible to work in the facility (e.g., job applications, resumes, reference checks, etc., of those persons meeting the eligibility requirements for the position in which they applied).
• Monitor licensure status of staff including therapists, nurses and the Administrator; identify the need for renewals and relicensing; coordinate with department directors to remove staff with expired licenses from active schedule until license is renewed.
• Onboard and orient new personnel to facility and explain personnel policies and procedures, payroll procedures, safety/smoking regulations, grievance procedures, etc., as established in the facility operational policies and procedures.
• Other related duties that may become necessary/appropriate to assure that the facility is in compliance with current laws, regulations and guidelines.
• Perform administrative requirements such as completing necessary forms, reports, etc., and submitting to the Administrator as required.
• Prepare, recommend and maintain records and procedures for controlling personnel transactions and reporting personnel data.
• Maintain a listing of vaccinations/denials.
• Provide public information (i.e., verification of employment, wages, etc.) in accordance with current laws, regulations and guidelines governing such matters.
• Track employee injury and workers’ compensation cases and reporting injuries as required by the Occupational Safety and Health Administration (OSHA) and state/federal law including OSHA form 300 annually.
• Assist in recruiting, selecting and orienting personnel.
• Arrange for pre-employment tests, physicals, X-rays, hepatitis B virus (HBV), etc., per facility policies.
• Assist in scheduling department work hours (including vacation and holiday schedules), personnel, work assignments, etc., as required or requested.
• Conduct exit interviews and record data in the employee’s personnel records.
• Counsel/discipline personnel as requested or as necessary.
• Oversee and maintain personnel records.
• Develop and maintain written job descriptions and performance evaluations for each staff position in accordance with current laws and regulations governing such functions.
• Ensure that grievance procedures are implemented, maintained and followed in accordance with established facility policies; review complaints and make oral/written reports to the Administrator.
• Ensure that nurse aide data is verified or submitted to the Nurse Aide Registry on a timely basis.
• Maintain attendance records and records of counseling, warning and other disciplinary action taken against employees.
• Monitor unemployment claims and assist the facility with appeals.
• Monitor workers’ compensation claims and coordinate work between employees, treating provider (i.e., physical therapy (PT), occupational therapy (OT), etc.) and the insurance carrier.
• Process all newly hired personnel information and all change of status data.
• Terminate employment of personnel when necessary, documenting and coordinating such actions with the department director and the Administrator.
• Ensure that appropriate training records are maintained for staff personnel including required continuing education hours for Certified Nursing Assistants (CNAs).

Education/ Experience:

• Bachelors or master’s degree in business administration or human resources.
• Must have, as a minimum, three (3) year(s) experience in human resources (HR) administration.
• Experience with ADP Workforce Now preferred
• Must possess a thorough knowledge of the laws, regulations and guidelines concerning personnel administration in nursing care facilities.

Requirements:

• Knowledgeable of administrative practices and procedures as well as laws, regulations and guidelines pertaining to employment law, wage and hour rules, labor relations, OSHA, privacy act, etc.
• Must possess leadership ability and the willingness to work harmoniously with and supervise other personnel.
• Ability to plan, organize, develop, implement and interpret the HR programs, goals, objectives, policies and procedures of the facility.
• Must have ability to act as liaison between personnel and management.
• Must be able to communicate personnel policies, procedures, regulations, reports, etc., to staff members and government agencies/personnel.

We are an Equal Opportunity Employer. We do not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need.

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Work Location: In person