Health Program Administrator or Trainee (NY HELPS) – 32900

The duties that the incumbent of the vacancy will be expected to perform. Duties Description This position will support the activities of the Western Region Administrative Services team. These duties will include, but not be limited to: Human Resources: Assists all staff in resolving problems by interpreting program guidelines and regulations; In collaboration with HPA1, oversees recruitment process, including canvassing of lists, determination of candidates to interview, packet compilation and submission, maintaining of Personnel database, on-boarding, separation; Reviews employment applications and identifies candidates that meet qualifications for job postings; Drafts recruitment materials and job posting documents for review by HPA1; Coordinates FOIL requests/responses for the Western Region; Oversees purchase of supplies and equipment, researches need and follows NYS purchase guidelines, reconciles monthly credit card statements, maintains Western Region Purchase database; Serves as the Region’s Sustainability Coordinator; Assists the Administrator on Duty Coordinator; Completes reports as assigned and conducts research and writing as requested. Office Operations: Operates as the building liaison, including oversight of repairs, maintenance, cleaning services and the physical operation at the Buffalo/Rochester Office (24 hour on call); Serves as program liaison between programs and fiscal units, identifying purchase needs and ensuring that all protocols and guidelines are followed by reviewing federal and State guidelines; Manages all aspects of swipe card door access security program for the Buffalo/Rochester Office; Maintains information on Controlled Equipment reporting annually to OMG. ITS Liaison: Functions as the liaison between ITS and regional staff; Works with OHIM to ensure that computer equipment is tracked and maintained properly, following all requirements. Supervision: Supervises all Administrative support staff providing guidance and oversight, determining assignments, leave approvals, performance evaluations, identifying training needs, setting priorities and deadlines. Training: Back up to the Western Region Training Coordinator, identifying needed trainings, and ensuring that all regional staff complete mandated trainings.

The minimum qualifications required for this vacancy. Minimum Qualifications Reassignment: Current New York State Department of Health (DOH) employee with permanent or contingent-permanent status as a Health Program Administrator (G18), Health Program Administrator Trainee 1 (NS) or Health Program Administrator Trainee 2 (NS). Transfer: New York State employee with one year of permanent or contingent-permanent service in a title at or above a G11 and eligible for transfer to Health Program Administrator (G18) Health Program Administrator Trainee 1 (NS) or Health Program Administrator Trainee 2 (NS) under Sections 52.6 or 70.1 of the Civil Service Law. Public Candidates: qualified 55-b/c candidate in possession of a bachelor's or higher degree. NY HELPS*: Possession of a bachelor's or higher degree.Preferred Qualifications: Experience with Statewide Financial Systems (SFS) purchasing process. Experience and understanding of the B1184 process. Strong computer skills with proficiency in Microsoft Office software; excellent verbal and written communication skills; excellent organizational skills with the ability to prioritize multiple assignments; experience with NYS hiring process.

Additional comments regarding the vacancy. Additional Comments Permanent, full-time appointment. Transfer candidates may be asked for a social security number to verify transfer eligibility. The position may be filled at the Health Program Administrator Trainee 1 or 2 levels. Traineeship salaries are non-statutory, resulting in Salary Grade 18 upon completion. *New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS) - waives Department of Civil Service examination requirements for certain positions for a period of one year. For additional information about the NY HELPS Program, please refer to https://www.cs.ny.gov/help/.This position is part of the NYS HELPS program. No examination is required. This position may require travel throughout New York State including overnights to areas not served by public transportation.We offer a work-life balance and a generous benefits package, worth 65% of salary, including: • Holiday & Paid Time Off• Public Service Loan Forgiveness (PSLF)• Pension from New York State Employees’ Retirement System • Shift & Geographic pay differentials • Affordable Health Care options• Family dental and vision benefits at no additional cost • NYS Deferred Compensation plan• Access to NY 529 and NY ABLE College Savings Programs, and U.S. Savings Bonds• And many more...For new State employees appointed to graded positions, the annual salary is the hiring rate (beginning of the Salary Range) of the position. Promotion salaries are calculated by the NYS Office of the State Comptroller in accordance with NYS Civil Service Law, OSC Payroll rules and regulations and negotiated union contracts. The NYS Department of Health is committed to making New York a safer, healthier, and more equitable place to live. Understanding health equity, social determinants of health and health disparities is critical to accomplish our goal of eliminating health disparities. For more information on the NYS Department of Health’s Mission, Vision, Values and Strategic Plan, please visit: https://health.ny.gov/commissioner/index.htm

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