What are the responsibilities and job description for the Records Handling Clerk position at Healthstar Physicians, P.C.?
Essential Functions:
- Sorting, organizing, and preparing paper documents for scanning, including removing staples and paper clips.
- Labeling: Accurately transcribe patient information, including name, Social Security Number (SSN) and date of birth, onto labels and affix the labels to patient files and documents in accordance with privacy and organizational standards
- Operating scanning equipment to accurately capture documents into digital format, adjusting settings as needed for optimal image quality.
- Reviewing scanned images to identify errors like blurry text, missing pages or incorrect orientation and re-scanning as necessary.
- Properly naming and indexing scanned documents according to established protocols and storing them electronically with the designated database or file system.
- May be required to enter metadata or additional information associated with scanned documents
- Cleaning and performing basic maintenance on scanning equipment to ensure smooth operation.
- Handling sensitive documents with care and adhering to data privacy regulations (HIPAA)
- In person regular and punctual attendance.
- Maintains patient confidentiality.
- Performs related work as required.
Skills/Abilities:
- Basic computer skills for data entry and record keeping
- Strong attention to detail and accuracy in data entry
- Excellent organizational skills and the ability to manage time efficiently
- Skill in English grammar and spelling.
- Efficiently managing document flow and maintaining a systematic filing system.
- Ability to maintain confidentiality of sensitive information.
- Familiarity with patient privacy laws, such as HIPAA, is preferred
Mental/Physical Requirements:
- Combination of standing, sitting, bending, and reaching.
- Requires use of office equipment.
- May work at computer monitors for prolonged periods with danger of eye strain and muscle pain.
- Requires eyesight correctable to 20/20 and the ability to distinguish words and letters in their proper order.
- Able to lift up to 50 lbs.
- Occasional stress from workload.
Qualifications /Education:
- High School Diploma or equivalent
Shift:
Monday - Friday 8am - 1pm. 25hrs per week
