What are the responsibilities and job description for the Human Resources Coordinator position at HEART OF FLORIDA HEALTH CENTER INC?
The Human Resources Coordinator will provide a broad array of administrative support to the operations of the Human Resources Department. This position contributes to the accomplishment of Human Resources practices and objectives that will provide an employee-oriented, high-performance culture that emphasizes empowerment, quality, productivity, and the ongoing development of a superior workforce. Additionally, this position will be responsible for the administrative aspects of company-wide training and development programs and initiatives.
Supports the HR department in implementing programs to help improve the employee experience.
Greets visitors and applicants and answers incoming telephone calls in a courteous, prompt and professional manner, routing to appropriate members of the HR team as needed.
Partners with Credentialing to collect all documentation required for the credentialing and privileging of all new clinical staff, reviewing documentation to ensure it meets all requirements and following up with applicants to collect missing or incomplete items.
Tracks required employee licenses and sends reminders to employees and supervisors prior to their expiration, ensuring updated documents are received and entered into the HRIS by the deadline.
Assists with the onboarding and off-boarding processes, to include entering both new and terminating employee information into relevant databases/systems and sending out notifications to the appropriate departments.
Serves as the backup for New Employee Orientation.
Assists with the pre-screening of candidates, as needed.
Tracks terminations and resignations, including reasons, and schedules exit interviews for the Chief Human Resources Officer (CHRO) or Human Resources Generalist (HRG), as appropriate.
Performs HRIS data entry to include creating PAFs for employee changes as requested.
Administers the organizations learning management system (LMS), working with the CHRO to ensure that content is current, relevant, and compliant with industry and regulatory standards.
Tracks and reports on employee training progress, including developing and maintaining comprehensive training reports for leadership.
Collaborates with department leaders to assess training needs and works with the CHRO to develop customized training plans in support of continuous improvement in training initiatives.
Manages the Tuition Assistance Program, including sharing details of the program with staff, reviewing requests and approving/denying per policy, recipient notification and tracking.
Responsible for the management of the CME reimbursement program.
Prepares ad hoc reports for CHRO, HRG, and departmental supervisors as needed.
Maintains employee files electronically and, where required, in paper format.
Coordinates the employee service award and employee recognition programs.
Responsible for preparing a wide variety of human resources materials and documents (e.g., recruitment packets, new employee files, personnel action forms).
Responds to verification of employment requests in a timely manner and per company policy.
Handles employee requests and inquiries in a professional and timely manner and serves as a resource for them.
Attends job fairs and represents the organization at other company and community events as requested.
Assists with the day-to-day efficient operation of the HR Department.
Maintains ethical standards in the performance of duties and in interactions with all levels of staff.
Demonstrates professional demeanor in appearance and behavior, and in all work-related interactions inside and outside of the health centers.
Demonstrates initiative, the ability to work with others, and professional judgment.
Performs jobs responsibilities within the framework of established procedures, policies and standards
Participates in special projects as requested.
Assists with other secretarial/clerical functions and performs other duties as assigned by the CHRO
Associates degree in HR, business, or other related field, or three years of HR administrative experience, or a combination of both
Previous experience in a healthcare setting preferred
Previous experience working with Paycom preferred
Good working knowledge of HR laws, regulations, and trends
Excellent attention to detail and follow-through skills
Excellent written and verbal communication skills, as well as presentation skills
Demonstrated understanding of privacy rights. Must be able to maintain confidentiality in all medical, financial, and other sensitive materials, whether electronic, printed or otherwise.
Ability to manage multiple and simultaneous responsibilities and to prioritize scheduling of work.
Must demonstrate excellent internal and external customer service skills.
Must demonstrate personal and professional commitment to the mission of Heart of Florida Health System and its Mission Statement and the Achievement of Performance Standards of Principles of Practice
