What are the responsibilities and job description for the Accounts Payable Specialist position at Heartland Food Products Group?
This role is 100% on-site in our Carmel, IN office.
SCOPE:
Perform accounting and clerical tasks related to the efficient maintenance and processing of accounts payable transactions.
KEY RESPONSIBILITIES:
• Reviews invoices for appropriate documentation and approval prior to payment
• Answers vendor inquiries
• Maintains accounts payable reports, spreadsheets and corporate accounts payable files
• Assists in monthly closings
• Accurately match and code invoices for payment and process accounts payable to insure timely payment of invoices and reimbursements. This includes following all internal control processes for invoices such as obtaining approval on all payables, allocating costs, preparing invoices, and reconciling vendor statements monthly
• Research and resolve accounts payable issues with customers and vendors
• Prepares and provides supporting documentation as needed
• Prepares analysis of accounts, as required
• Performs filing and copying
• Participate in development and implementation of internal control processes, accounting policies and procedures, risk management assessments, system improvements, enhanced use of technology, team building and department cooperation, cross training and integration of finance department functions, special projects and perform other analysis as required
• Assist with annual audits
• Ensure terms are correct. Validation is required by procurement or supplier if invoice terms do not match terms in Syspro
• Assist procurement with the credit/debit memo log. Match credits to VRG form (vendor return goods) log credit and credit memo number
• Work with Plant Controller and finance team to reconcile CapEx payments
• Identify invoices that may contain fraudulent charges
• Other duties as assigned
PHYSICAL DEMANDS:
• Must be able to sit for extended periods of time and interact with computers, telephone and other electronic media
• Must possess visual acuity to document company records
• Must be able to work extended hours, occasional overtime as needed
QUALIFICATIONS:
• Associates degree; or equivalent from a two-year college or technical school; or two years or more related experience and/or training
• Thoughtful and analytical approach to planning, problem solving, and decision making
• Detail oriented and with “big picture” understanding
• High level of initiative and ability to work independently with limited supervision and in a collaborative team environment
• Good oral and written communication skills required
• PC proficiency and demonstrated ability to work with computerized accounting systems
• Demonstrated proficiency with spreadsheets, and other Microsoft products
