Office Assistant

POSITION DESCRIPTION

JOB TITLE:               Office Assistant

SALARY:                   DOE

REPORTS TO:           Program Coordinator/Program Manager _______________________________________________________________________

BASIC FUNCTION: Performs a variety of administrative functions. Running errands, maintains compliance documentation, filing and assisting in various departments. Keeping the office and snack shop stocked with supplies, receiving phone calls, and incoming documentation that is pertinent to agency operation, and all other duties as assigned.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Running errands
• Assist with filing for various departments
• Inventory stock for office and snack shop
• Running snack shop
• Inventory purchases
• Assist in various departments as back up
• Assist in agency compliance
• Ability to cross train within the departments
• Support Program Manager and Program Coordinator as needed.

KNOWLEDGE, SKILLS AND ABILITIES;

• Strong interpersonal skills and customer service
• Must have knowledge of the HIPAA laws of 1996 to maintain and safeguard confidential medical and personal records
• Knowledge of various Microsoft software applications, such as MS Word, Ms Excel. Must type 65 wpm
• Maintain supplies, assist in other departments as needed
• Multi-line phone, copiers and fax machines
• Data entry, sorting, filing.
• Effective written and oral communication skills
• Ability to consistently be at work and on time
• Ability to maintain a confidential working relationship
• Excellent personal organizational skills
• Ability to follow oral and written instructions
• Ability to communicate effectively and maintain a positive attitude
• Communicate respectfully with others
• Time Management Skills to meet deadline and assigned projects.

QUALIFICATIONS:

• Must have a high school diploma or GED
• Must be at least eighteen years of age and have a valid Alaska Driver’s License
• Must be able to pass a Criminal Background Check
• Must have a high level of interpersonal skills to handle sensitive and confidential situations. Position continually requires demonstrative poise, tack, and diplomacy
• Must be able to interact and communicate with individuals at all levels of the organization.
• Must have knowledge of a variety of computer software applications, word processing, spreadsheets, database and presentation software (Microsoft Outlook, Word, PowerPoint and Excel)
• Requires continual attention to detail and composing, typing, and proofing materials, establishing priorities and meet deadlines. Must be able to work in a fast-paced environment with demonstrated ability to juggle multiple competing tasks and demands
• Knowledge of HIPAA Laws

WORK ENVIRONMENT:

• Ability to work in an office setting
• Position may require extended hours including evenings and weekends, travel to clients residency.

ACKNOWLEDGMENT:
Note: The above statements are intended to describe the general nature of the work performed by the Office Assistant. These statements are not to be construed as an exhaustive list of all responsibilities, tasks and skills required of an employee in this position. HAHOC reserves the right to require that other tasks be performed when warranted (for example by emergencies, changes in personnel or workload, corporate reorganization, or technical development).
HAHOC also reserves the right to revise this job description.
 

ACKNOWLEDGMENT:

Note: The above statements are intended to describe the general nature of the work performed. These statements are not to be construed as an exhaustive list of all responsibilities, tasks and skills required of an employee in this position. HAHOC reserves the right to require that other tasks be performed when warranted (for example by emergencies, changes in personnel or workload, corporate reorganization, or technical development).

Hearts & Hands Of Care, Inc is an equal opportunity employer and does not discriminate in employment on the basis of race, color, religion, sex, national origin, age, disability, marital status, changes in marital status, pregnancy, and parenthood.

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