Office Specialist III (Internal HSPH applicants only)

Salary : $45,760.00 - $57,072.34 Annually

Location : Downtown Minneapolis

Job Type : Full-time

Remote Employment : Flexible / Hybrid

Job Number : 25HSPH840JSS008

Department : Human Services and Public Health

Division : Matrnl & Early Chld Hlth Grant

Opening Date : 02 / 11 / 2025

Closing Date : 2 / 25 / 2025 11 : 59 PM Central

Description

Hennepin County Public Health is seeking an Office Specialist III to join the Family Health Service area to support the Child and Teen Checkups (C&TC) program and other family health programs. C&TC is a comprehensive preventive healthcare program provided to children and teens from birth through age 20 years who are enrolled in Medical Assistance. This position will provide administrative support to the C&TC program that furthers efficient unit operations including data entry, record keeping and document maintenance, internal and external customer support, and coordination support. This position will also provide administrative support to other Family Health area programs and services, particularly maternal and child health. This position will report directly to the C&TC supervisor.

Location and hours :

This position is hybrid and will be performed both on-site at the Human Services building located at 525 Portland Avenue South, Minneapolis, MN 55415 and other Human Services centers, and remote as job duties require. Work hours will be Monday through Friday 8 a.m. to 4 : 30 p.m. While this position is designated as hybrid, based on current requirements hires must reside in or relocate to Minnesota or Wisconsin.

About this position type :

This is a full-time, benefit earning position.

You must be a current regular or probationary employee of Human Services and Public Health to apply for this position. Limited duration employees not eligible.

This position is internally classified as an Office Specialist III.

Click to view the job classification specification.

In this position, you will :

• Input, retrieve, export, modify, and verify information and data ensuring documentation into appropriate databases; generate and verify reports from client database; handle program mailings.
• Organize and maintain program folders, update spreadsheets with outreach data, financial records, and other program record keeping and data entry.
• Interact in person, over the telephone, or electronically with clients, and internal and external stakeholders, vendors, and other county departments.
• Maintain program inventory and supplies and support maintenance of program SharePoint site and file system.
• Collaborate on special project activities and assist with various family health administrative tasks as assigned including scheduling, note taking, serve as backup to other administrative staff, onboarding coordination, and grant compliance processes.

Need to have :

Two years or more of office clerical experience.

Nice to have :

Providing customer service.

About the department : Hennepin County Public Health's vision is for all people who live, work and play in Hennepin County to experience optimal health grounded in health and racial equity. Our department works to improve the health of all county residents by addressing the social and environmental factors that impact their health and offering programs and services that help them to be healthy. We promote physical and mental health, prevent illness and injury associated with communicable diseases and environmental conditions, and reduce chronic diseases.

About Hennepin County : Hennepin is the largest county government organization in Minnesota. Our employees work every day to improve the health, safety and quality of life for our residents and communities. All of our jobs align with our mission to serve residents through transformative services that reduce disparities, eliminate inequities, and create opportunity for all and our vision of a community where all people are healthy, all people are valued, and all people thrive.

Our employees receive a combination of generous benefits and positive workplace culture not found at other organizations. This includes meaningful work that impacts our community, competitive pay, work-life balance, a variety of benefits and opportunities to grow. Learn more at (login as Employee).

Hennepin County envisions an organization where our commitment to diversity and the reduction of disparities is fundamental in providing excellent service to our community.

Your future. Made here.

This posting may be used to fill current and future vacancies.

Watch this video for application best practices and tips.

Invitations to interview will be based upon an assessment of education and experience.

Final candidates may be required to complete a background check.

If you have questions, please contact :

Talent Acquisition Division

Hennepin County Human Resources Department

612-348-7855

hcpromo

Why work here?

Hennepin County embraces the Total Rewards philosophy. We want our employees to succeed - not only at work but as they move through life and its milestones. We offer advantages and opportunities others can't - including :

Public service

Competitive pay

Work-life balance

Generous benefits

Opportunities to grow

Commitment to your success

By working in public service, we are a part of something larger than ourselves. Together, we support those in need. We help people access information and services. We empower vibrant and diverse communities. We serve residents.

Visit our benefits page to learn more : bridge.hennepin.us / eligibility.

If you are a current Hennepin County employee please be aware that any change in job classification may affect your current benefits (such as a conversion from Vacation / Sick Leave to Paid Time Off and / or enrollment in a Health Care Saving Plan.) Information about the impact of job changes on benefits can be found

This position requires :

This position is hybrid and will be performed both on-site at the Human Services building located at 525 Portland Avenue South, Minneapolis, MN 55415 and other Human Services centers, and remote as job duties require. Work hours will be Monday through Friday 8 a.m. to 4 : 30 p.m. While this position is designated as hybrid, based on current requirements hires must reside in or relocate to Minnesota or Wisconsin.

Are you able and willing to meet these requirements?

Are you a current regular or probationary employee of Human Services and Public Health?

Note : Limited duration employees not eligible

Select from the choices below the option that best describes your office clerical experience and / or education. Check all that apply.

Describe your post-high school education, including area(s) or study, school(s) attended, semester credits completed, and degree(s) earned. If you have not completed any post-high school education, type "None" in the space provided.

How many full-time equivalent months of office clerical experience do you have?

Describe your office clerical experience, referencing positions listed on your application / resume. If you do not have this experience, type "None" in the space provided.

How many full-time years of experience do you have providing customer service?

Describe your experience providing customer service, referencing positions listed on your application / resume. If you do not have this experience, type "None" in the space provided.

Do you have experience managing multiple projects while being responsive to immediate and unexpected demands?

Describe your experience managing multiple projects while being responsive to immediate and unexpected demands, referencing positions listed on your application / resume. If you do not have this experience, type "None" in the space provided.

Do you have experience working with colleagues across multiple teams / divisions?

Describe your experience working with colleagues across multiple teams / divisions, referencing positions listed on your application / resume. If you do not have this experience, type "None" in the space provided.

If you are a disabled veteran (defined as having a permanent, service connected disability rated at 50% or more), the spouse, or the surviving spouse of a disabled veteran, and are applying for your first promotion after securing public employment, you are eligible to have five points added to your competitive promotional examination rating. Are you a disabled veteran (defined as having a permanent, service connected disability rated at 50% or more), the spouse, or the surviving spouse of a disabled veteran that would like to use your one time, five-point preference?

Your response to this question will help us evaluate the effectiveness of our recruiting sources and methods. Please choose the one source that best describes how you first learned about this promotional job opening. Please review all possible choices before making your selection .

For the recruitment source selected above, please provide the specific name of the person, website, or media source.

Required Question

Salary : $45,760 - $57,072