OPERATIONS COORDINATOR

The purpose of this position is to coordinate and oversee daily operations support, including but not limited to procurement of assets, administration of the department budget and contracts, coordination of vendor scheduling for project work, secure grant funding for department, and other work related to the coordination of department operations.

• Manage all financial aspects of assigned department to include general funds, special funds, grants, etc.; Complete financial components of funding proposals, maintain detailed records of funding allowances, prepare monthly billing and reimbursement documents, identify and analyze new funding opportunities, and collect and provide financial data related to audits.
• Ensures operational budget compliance; administers departmental budget to maximize services to our stakeholders; prepares budget information and works closely with Director to prepare final budget documents for submission; processes documentation pertaining to budget and/or general financial management; analyze departmental spending trends; reconcile operational and grant funding accounts with Finance Department. 
• Manages all accounts receivable and accounts payable functions; prepare invoices, collect and process any checks and cash, reconcile cash receipts and credit card payments and verify bank statements, research issues and complaints, and provide conflict resolution.
• Utilize knowledge of department budget, grant funds, purchasing, and revenues to aid in operational decision making. Performs data analysis and compiles reports to justify recommendations; communicates complex ideas to Cluster Leaders, Department Directors, and Assistant Directors. 
• Oversee department projects by performing contract review and tracking project budgets.
• Provide general supervision to Administrative staff, performing these duties in the Administrative staff’s absence.  
• Serves as the primary liaison for required financial aspects as outlined in contracts.
• Operates a personal computer to enter, retrieve, review, or modify data, utilizing word processing, spreadsheet, database, Internet, e-mail, or other software; and operates general office or other equipment as necessary to complete essential functions. 
• Communicates with supervisor, other County employees, the public, and other individuals as needed to coordinate work activities, review status of work, exchange information, or resolve problems.
• Performs other related duties as assigned. 

Education and Experience:

Requires an Bachelor’s Degree in Business or related field, and three (3) years of related experience in customer service, budgeting, administrative or clerical work, or related field, or equivalent combination of education and experience.

Licenses or Certifications:

Must possess and maintain a valid Georgia driver’s license.  

Special Requirements: 

None.

Knowledge, Skills, and Abilities:   

• Knowledge of local government operations, administrative operations related programs, policies and plans, and modern office practices and procedures.
• Knowledge of Microsoft Word, Excel, PowerPoint, and other similar programs.
• Skill in the use of computers and software applications related to the essential functions of the job. 
• Skill in effective communication, both verbally and in writing. 
• Ability to meet and deal with employees and the public in an effective and courteous manner.
• Ability to get along with others, and work effectively with the public and co-workers.
• Ability to work flexible hours, including evening meetings.
• Ability to multi-task and work within deadlines.  
• Ability to deal with confidential and sensitive matters.
• Ability to work with and process payments for accounts within the budget and department.  
• Ability to use computers for data entry, word processing, and accounting purposes. 
• Ability to operate a copying machine. 

PHYSICAL DEMANDS

The work is light work which requires exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force to move objects. Requires mental acuity including the ability to make rational decisions through sound logic and deductive processes, the ability to express ideas by means of the spoken word and have close visual acuity. 

WORK ENVIRONMENT

Work is performed in a relatively safe, and secure work environment.

Henry County is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the County will provide reasonable accommodations to qualified individuals with disabilities to perform the primary job functions described in this job description.  Henry County encourages both prospective and current employees to discuss potential accommodations with the employer.  Henry County will comply with all applicable federal regulations and Henry County's insurance requirements governing workplace anti-drug and alcohol programs. Henry County employees shall be subject to the provisions of the Drug-Free Workplace Act of 1988.

Salary : $66,682