What are the responsibilities and job description for the Coordinator- Special Projects/Full Time/Hybrid Detroit position at Henry Ford Health System?
The Coordinator of Special Projects provides administrative and project-focused support to Major Gift Officers (Clinical) within the Development Office. This position offers opportunities for hybrid work with a minimum requirement of 3 days in office and an optional 2 days a week from home. It's an exciting time to join the Henry Ford Health Development Office as we implement a campaign to establish a new hospital and research campus in Detroit while working alongside other Development office staff, Physician and Executive Leadership, and Donors.
PRINCIPAL DUTIES AND RESPONSIBILITIES:
- Proactively organize and implement all administrative support activities including donor discovery, cultivation, solicitation, and stewardship.
- Coordinate meetings including scheduling, timekeeping, attending, and capturing and distributing minutes and action items for timely distribution for multiple people at any given time.
- Coordinate logistics for lunch and dinner meetings, on and off campus
- Assist with donor proposal preparation and donor reports
- Proofread team and department related material
- Coordinate with Donor Relations team to track stewardship activities such as thank you letters and gifts
- Conduct and/or assist with prospect research as needed
- Track and process team business expenses and make travel arrangements as needed
- Input sensitive donor information and proposals in Raiser's Edge
- Collaborate with Manager, Administration, Major Gifts to ensure overall successful operation of the Major Gifts team
EDUCATION/EXPERIENCE REQUIRED:
1. Requires an Associate's degree in business or a secretarial field from a business school or college in order to compose and prepare a variety of confidential reports, tables, memorandums, etc., and a minimum of three to five years progressively more responsible related work experience necessary in order to gain in-depth understanding of organizational policies, procedures, and operations in order to assume a variety of high-level administrative details
OR
GED/High School diploma and a minimum of five to seven years progressively more responsible related work experience in order to compose and prepare a variety of confidential reports, tables, memorandums, etc. and to gain in-depth understanding of organizational policies, procedures, and operations in order to assume a variety of high-level administrative details
2. Proficient with Microsoft Office Suite: Outlook, Word, Excel, PowerPoint
3. Adept with videoconferencing and other web-based technology
4. Excellent customer service, organizational, oral and written communication skills
5. Tact and sensitivity in working with donors and prospect information
6. Collegial individual who can anticipate needs
7. Energetic, self-motivated, flexible and the ability to work collaboratively and independently in a fast-paced work environment
8. Knowledge of relevant philanthropic principles, practices, and techniques preferred
9. Experience in a large and complex healthcare system a bonus
Equal Employment Opportunity/Affirmative Action Employer
Equal Employment Opportunity / Affirmative Action Employer Henry Ford Health System is committed to the hiring, advancement and fair treatment of all individuals without regard to race, color, creed, religion, age, sex, national origin, disability, veteran status, size, height, weight, marital status, family status, gender identity, sexual orientation, and genetic information, or any other protected status in accordance with applicable federal and state laws.
