Administrative Coordinator and Registrar

The High Mountain Institute is seeking an Administrative Coordinator & Registrar, a full-time position at the High Mountain Institute. The Administrative Coordinator & Registrar is charged with managing administrative responsibilities for HMI and reports to the Director of Academics and Faculty.

Position Responsibilities

• Manage all administrative duties for the school, including the front office, bookstore, class and student supplies/ordering, general supply ordering, petty cash, and online store
• Partner with Directors of the HMI Semester on student, family, and staff needs and projects
• Manage relevant functions of the High Mountain Institute’s Student Information System (Salesforce, Finalsite)
• Utilize database skills to create data queries and prepare reports as needed to support students as well as advancement
• Assist all semester students, faculty, and families with enrollment, onboarding, travel, clerical, medical, and administrative tasks as needed
• Manage the High Mountain Institute’s standards-based teaching and learning platform (JumpRope): update class rosters, create academic progress reports, and create final academic transcripts for families and sending schools
• Create and maintain the master semester class schedule in collaboration with the Director of Academics and Faculty and other academic leaders
• Manage the coordination and/or administration of all standardized and AP testing in collaboration with other academic leaders, including the PSAT, SAT, and AP exams 
• Provide assistance to the Head of School and Director of Finance as requested
• Assist HMI Administration as requested, including taking Board Meeting minutes
• QuickBooks data entry and payment processing
• Manage all incoming and outgoing mail/packages, answer the phone, assist with printer/copier troubleshooting and maintenance
• Help plan and run special HMI events such as Family Weekend and End of Semester Celebration
• Serve the HMI mission as necessary, possibly including but not limited to:
• Advise at least one cohort of students per academic year
• Lead two to three expeditions per year (inclusive of Summer Term)
• Teach one section of an HMI Semester class (e.g. Practices and Principles: Ethics of the Natural World)

Position Benefits:

• Dependent on experience: $43,000 - $51,000 (inclusive of possible on-campus housing)
• Health, dental, and vision benefits
• 4-9% scaled retirement benefits match after 1 year
• Four weeks holiday/vacation leave annually
• Annual professional development opportunities

Qualifications:

• High School diploma, GED, or equivalent
• WFR medical certification or intent to obtain such
• Prior experience in clerical and/or community-facing work
• Self-directed, motivated, and organized
• Valid Social Security number or authorization to work in the US
• English language proficiency
• Knowledge of office equipment (copiers, printers, fax machines, etc.)
• Computer skills (Word, Excel, Google Docs & Sheets, Salesforce, Gmail, Quickbooks)
• Desire to work with and around teenagers in a school environment

About the High Mountain Institute: 

Founded in 1995, HMI is a nonprofit independent school with a focus on outdoor, experiential, and place-based education. HMI serves approximately 175 students per year across its high school, summer, and gap programming. About 30% of students receive financial aid and a similar percentage identify as people of color. All HMI students participate in extended wilderness expeditions lasting from 10-21 days. HMI is not a rehabilitative or wilderness therapy program. HMI students are high-achieving, healthy students seeking challenge, a strong community, and a deeper connection to nature. HMI has nearly 30 year-round staff, about half of whom live on campus. Learn more at: www.hminet.org.

Diversity, equity, and inclusion at HMI:

The High Mountain Institute is committed to building a more diverse and affirming school and outdoor industry. HMI is an equal opportunity employer that strives for diversity by honoring the differences of each member of our community. We seek to build a community (of faculty, staff, students, and trustees) that is ethnically, socio-economically, and geographically diverse and that brings a diversity of experience, background, talent, and perspective. People of color, LGBTQ and gender nonbinary people, and people with other historically-marginalized identities are encouraged to apply. Learn more at: www.hminet.org/dei.

How to Apply: 

Please submit a cover letter and resume to Molly Lovett via email at admincoordinator@hminet.org and fill out the HMI Prospective Employment Form online. Your application will not be complete without all three of these items. We will begin our initial review of applications immediately and will continue reviewing applications until the position is filled. This position will begin in June 2025.

Correspondence via e-mail is preferred. 

HMI’s Diversity Statement: 

The High Mountain Institute is an equal opportunity employer that strives for diversity by honoring the differences of each member of the community. We seek to build a community (of trustees, faculty, staff, and students) that represents ethnic, socioeconomic, and geographic diversity and that brings a diversity of experience, background, talent, and perspective.