What are the responsibilities and job description for the Executive Assistant to the School Board and Superintendent position at High School District 214?
- Prepare and manage open and closed session agendas for Board of Education meetings.
- Serve as recording secretary at Board meetings, taking and distributing minutes.
- Oversee the retention, organization, and accessibility of governance and historical records.
- Ensure compliance with public records requests (e.g., FOIA) and district policies.
- Coordinate and publish updates to district policies, procedures, and handbooks.
- Facilitate communication between the Superintendent, Board of Education, district leaders, and community stakeholders.
- Manage board-related correspondence, travel arrangements, meeting logistics, and special projects.
- Support the Superintendent in strategic planning, leadership evaluations, and board reporting.
- Coordinate leadership development programming and workshops for district leaders.
- Maintain confidentiality when handling sensitive personnel and student matters.
- Bachelor’s Degree preferred.
- Proven experience as an Executive/Leader Assistant or similar position.
- Knowledge of Illinois School Code.
- Strong knowledge of board governance, records management, and compliance regulations (FOIA, OMA, State Ethics Act).
- Excellent written and verbal communication skills.
- High level of discretion and ability to manage confidential information.
- Proficiency in Microsoft Office Suite and board management software.
- Ability to multitask, prioritize, and work independently in a fast-paced environment.
- Opportunity to support district leadership in shaping educational policies.
- Collaborative work environment with dedicated educators and administrators.
- Competitive salary and benefits package:
- Supervisory Grade Four Salary Range - $87,142 - $108,928 to be adjusted for 2025-2026
- Longevity bonus of 1% for those at the top of the salary range
- Medical, dental, and life insurance plans tailored for you and your family
- IMRF Participation
- 403(b) & 457(b) participation
- 20 vacation days annually (25 days after 20 years of service) and 15 paid holidays for eligible employees
- 14 sick days and 4 personal leave days each year
- Paid bereavement leave
- Remote work options: Up to 10 days annually
- Employee Assistance Program
- Professional Growth Opportunities
- Tuition reimbursement for approved courses
- Mentorship and development programs designed to prepare you for career advancement
- $2,000 bonus for completing a pre-approved doctoral program
- Option to cash out up to 3 unused vacation days annually
- A single page cover letter indicating interest in the position;
- A resume listing personal data, education, training and experience; and
- Three current letters of recommendation.
JobID: 4767
Position Type:
SUPERVISORY
SUPERVISORY
Date Posted:
3/3/2025
3/3/2025
Location:
Forest View Educational Center
Forest View Educational Center
Date Available:
07/01/2025
07/01/2025
Closing Date:
03/14/2025
Executive Assistant to the School Board and Superintendent
03/14/2025
Position Summary:
High School District 214 is seeking a highly organized and detail-oriented Executive Assistant to support the Superintendent and Board of Education. This role is responsible for managing Board meetings, maintaining governance records, ensuring compliance with regulations, and coordinating communications between district leadership and community stakeholders. The ideal candidate will be a proactive problem-solver with exceptional organizational and communication skills, capable of handling confidential information with discretion.
Key Responsibilities:
Qualifications:
Why Join Our Team?
If you are an organized, resourceful professional with a passion for education and governance, we encourage you to apply!
APPLICATION PROCEDURES: In addition to completing an online application, all candidates are required to provide all of the following as separate items electronically:
Click on the RED "APPLY" button above to begin an application.
Please be aware that as a requirement of your application you will be invited to complete a digital interview via RIVS (Interviewstream). The invitation will come to your email and the RIVS (Interviewstream) system gives you ten (10) calendar days to complete the interview from the time the invitation is issued.
Keep in mind that the interview must be completed before you can submit your application, even if the interview expiration is beyond the date of the application deadline. Therefore, all your application materials, interview included, must be submitted by the application deadline.
Keep in mind that the interview must be completed before you can submit your application, even if the interview expiration is beyond the date of the application deadline. Therefore, all your application materials, interview included, must be submitted by the application deadline.
Please email hresources@d214.org to request an extension.
"We are an equal opportunity employer and value diversity at our district. We do not discriminate on the basis of race, religion, color, national origin, gender identity, sexual orientation, age, marital status, veteran status, or disability status."
Salary : $87,142 - $108,928
