What are the responsibilities and job description for the Executive Assistant position at Higher Recruitment, Inc.?
Position Summary :
As the Executive Assistant, you will serve as a key partner in managing the CEO's day-to-day responsibilities and ensuring the smooth operation of the executive office. This role requires exceptional organizational skills, strong understanding of confidentiality, proactive problem-solving, and the ability to manage multiple priorities in a fast-paced environment.
Key Responsibilities :
- Act as the primary point of contact for internal and external stakeholders on all matters pertaining to the CEO.
- Manage and prioritize the CEO's calendar, including scheduling meetings, appointments, and travel arrangements.
- Draft, edit, and manage correspondence, presentations, and reports on behalf of the CEO.
- Prepare agendas, take minutes, and follow up on action items from meetings.
- Coordinate and oversee special projects, ensuring timely completion and alignment with company goals.
- Assist with the preparation of materials for external client meetings and strategic planning sessions.
- Serve as a liaison between the CEO and team members, clients, and external partners.
- Handle confidential information with discretion and professionalism.
- Monitor and respond to emails and messages on behalf of the CEO when required.
- Plan and execute company events, meetings, and team-building activities.
- Assist with client engagement initiatives, including arranging dinners, conferences, and networking events.
- Manage expense reports, vendor relationships, and office supplies for the executive office.
- Support recruitment efforts, including coordinating interviews and maintaining candidate tracking systems as needed, working closely with the Recruiting Manager.
- Execute bi-weekly payroll processing, including commission tracking, paid time off, and submitting to payroll processor by identified timeline.
Qualifications :
