Demo

Real Estate - Land Use Legal Assistant

Hill, Ward & Henderson
Tampa, FL Full Time
POSTED ON 1/9/2025 CLOSED ON 1/30/2025

What are the responsibilities and job description for the Real Estate - Land Use Legal Assistant position at Hill, Ward & Henderson?

 

The successful candidate will need to possess the ability to work well under pressure and meet deadlines; attention to detail; keen observation skills; excellent time management skills; strong organizational skills; impressive communication skills; and accurate numeric skills.

Essential Duties:

 

  • Manage the day-to-day schedules of the attorneys.   The ability to be proactive and think ahead are key.
  • Maintain calendars including appointments and meetings.
  • Processing reimbursements, expense reports and check requests.
  • Inputs, reviews, edits, and closes timekeepers' time entries through the firm's web-based time entry program using firm standards.
  • Handles monthly client billing. Reviews billing prebills for accuracy and completeness. Performs client, matter and timekeeper inquiries, and narrative edits.
  • Opens new matters and generate client conflict checks. Sets up and maintains timekeeper's work files, including daily and regular filing.
  • Assumes responsibility for maintaining the highest level of confidentiality of all Firm and client information, records, and files, both within and outside of the Firm.

 

Qualifications:

 

  • Minimum of 2 years of legal assistant experience. Prior commercial real estate and/or land use experience is preferred but not required.
  • Working knowledge of Microsoft Word, Excel, Outlook and PowerPoint.
  • Experience with a document management system and time entry system preferred.
  • Excellent grammar, spelling, punctuation, and communication skills (both written and verbal).
  • Attention to detail and good organizational and analytical skills.
  • Flexible attitude and the ability to deal well with changing assignments and priorities.
  • Ability to multi-task.
  • Client-oriented focus.
  • Billing experience preferred.
  • BA/BS preferred, but not required.


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