What are the responsibilities and job description for the Real Estate - Land Use Legal Assistant position at Hill, Ward & Henderson?
The successful candidate will need to possess the ability to work well under pressure and meet deadlines; attention to detail; keen observation skills; excellent time management skills; strong organizational skills; impressive communication skills; and accurate numeric skills.
Essential Duties:
- Manage the day-to-day schedules of the attorneys. The ability to be proactive and think ahead are key.
- Maintain calendars including appointments and meetings.
- Processing reimbursements, expense reports and check requests.
- Inputs, reviews, edits, and closes timekeepers' time entries through the firm's web-based time entry program using firm standards.
- Handles monthly client billing. Reviews billing prebills for accuracy and completeness. Performs client, matter and timekeeper inquiries, and narrative edits.
- Opens new matters and generate client conflict checks. Sets up and maintains timekeeper's work files, including daily and regular filing.
- Assumes responsibility for maintaining the highest level of confidentiality of all Firm and client information, records, and files, both within and outside of the Firm.
Qualifications:
- Minimum of 2 years of legal assistant experience. Prior commercial real estate and/or land use experience is preferred but not required.
- Working knowledge of Microsoft Word, Excel, Outlook and PowerPoint.
- Experience with a document management system and time entry system preferred.
- Excellent grammar, spelling, punctuation, and communication skills (both written and verbal).
- Attention to detail and good organizational and analytical skills.
- Flexible attitude and the ability to deal well with changing assignments and priorities.
- Ability to multi-task.
- Client-oriented focus.
- Billing experience preferred.
- BA/BS preferred, but not required.
