What are the responsibilities and job description for the Accounts Payable Clerk position at Hilliary Communications Llc?
Managing and processing invoices from vendors providing services to a company, including verifying accuracy of charges, ensuring compliance with contracts, coding invoices correctly, and authorizing payments within established guidelines, all while maintaining accurate financial records and resolving any billing discrepancies with vendors.
Key responsibilities may include:
Invoice processing:
Receiving, reviewing, and verifying invoices for accuracy, including line item details, pricing, and service descriptions, against purchase orders and contracts.
Vendor management:
Maintaining accurate vendor information, including contact details and payment terms, and resolving any billing issues with vendors.
Coding and data entry:
Accurately coding invoices according to the company's chart of accounts and entering data into the accounts payable system.
Payment authorization:
Obtaining necessary approvals from relevant departments before processing payments to telecommunications vendors.
Statement reconciliation:
Reconciling vendor statements with the company's internal records to identify discrepancies and ensure timely payment.
Expense analysis:
Monitoring expenses to identify cost-saving opportunities and potential areas of concern.
Compliance:
Adhering to company policies and procedures regarding invoice approvals, payment deadlines, and tax regulations.
Auditing and reporting:
Assisting with internal and external audits by providing relevant documentation and reports on accounts payable activity.
- Basic understanding of billing practices and terminology.
- Excellent attention to detail and ability to identify errors on invoices..
- Effective communication skills to address vendor inquiries and resolve billing disputes.
- Ability to work to meet deadlines.
