Accounts Receivable Clerk

Job Title: Accounts Receivable (AR) Clerk

Location: Orlando, FL

Company Overview

We've been retained exclusively by our client to recruit an Accounts Receivable Clerk. Our client, a fast-growing international travel company with over 1,000 employees worldwide, is expanding its operations to the United States. With five years of global success, the company is now establishing a presence in Orlando, FL and seeking a detail-oriented Accounts Receivable Clerk to support its accounting operations and customer payment processes.

Job Summary

The Accounts Receivable (AR) Clerk will be responsible for managing customer accounts, processing payments, and ensuring timely collections. Reporting to the AR Manager, this role requires strong attention to detail, excellent communication skills, and the ability to work effectively in a fast-paced, dynamic environment.

Key Responsibilities

Customer Invoicing:

• Prepare and distribute accurate and timely customer invoices.
• Verify invoice details, including pricing, terms, and customer information.

Payment Processing:

• Record and apply customer payments, including checks, ACH, wire transfers, and credit card transactions.
• Reconcile daily deposits and ensure accurate posting to customer accounts.

Collections:

• Monitor accounts receivable aging and follow up with customers on overdue accounts.
• Communicate with customers to resolve billing issues or payment disputes professionally and efficiently.

Account Reconciliation:

• Reconcile AR sub-ledgers to the general ledger.
• Research and resolve discrepancies in customer accounts.

Reporting and Analysis:

• Generate and review AR reports, including aging summaries and cash receipt reports.
• Provide regular updates to management on collection efforts and outstanding balances.

Compliance and Documentation:

• Maintain accurate records of all customer interactions, invoices, and payments.
• Ensure compliance with company policies and applicable financial regulations.

Process Improvement:

• Assist in identifying and implementing improvements to AR processes and systems.
• Support the transition to automated AR tools and workflows.

Cross-Functional Collaboration:

• Work closely with sales, customer service, and accounting teams to address customer account inquiries.
• Collaborate with internal teams to ensure a seamless invoicing and payment experience for customers.

Required Skills and Qualifications

• High school diploma or equivalent; associate’s degree or relevant coursework in accounting or finance preferred.
• 1–3 years of experience in accounts receivable or a related field.
• Proficiency in Microsoft Office Suite, particularly Excel.
• Experience with accounting or ERP systems (e.g., NetSuite, SAP, or QuickBooks).
• Excellent organizational skills and attention to detail.
• Strong communication and customer service skills.
• Ability to manage multiple priorities and meet deadlines.

Preferred Qualifications

• Experience in a global or multi-entity organization.
• Familiarity with automated accounts receivable systems.
• Basic understanding of U.S. GAAP and revenue recognition principles.

Why Join Us?

This is an exciting opportunity to contribute to the financial success of a growing international company. If you enjoy working with customers, have a knack for numbers, and are eager to make an impact, we’d love to hear from you.