What are the responsibilities and job description for the Event Manager position at HLTH, Inc.?
About HLTH:
HLTH Inc. is a full-fledged community delivering unique value to healthcare industry participants through a mix of unparalleled events (including HLTH USA, HLTH Europe and ViVE), inspirational content, and impact-driven initiatives (HLTH Foundation).
Our mission is to empower individuals within the healthcare ecosystem to solve complex challenges, foster innovation, and catalyze change for good and for all.
HLTH was founded in 2015 by serial entrepreneur and investor Jonathan Weiner, and acquired by Hyve Group, a global events company that connects industry professionals through in-person and online events, in 2024.
About the Role:
As a member of the Event Operations team, the Event Manager plays a key role on the Event Operations Team in planning and executing the annual HLTH events portfolio with a focus on event logistics. this includes, budget management, managing logistics for our Partner Programs, HLTH Community & Affinity Programs, venue specs, and evening receptions -- before, during and after the events.
This is a not a marketing role. Event/Conference/Trade Show logistics experience required.
This position is based in New York City.
Primary Responsibilities:
- Execute meeting logistics for all HLTH US events: signage, space allocation, room specifications, AV requirements, utilities, and other event activities.
- Manage key event vendors, including RFPs through show cycle.
- This includes, but is not limited to, special event venue(s), security, destination management companies, staffing agencies, transportation companies, trees & floral, decor and prop houses, onsite tech vendors, etc.
- Manage the event budget, from creation, forecasting and post event reconciliation
- Brainstorm and implement event plans and concepts including liaising with internal teams; creative, marketing, sales, and content to deliver unique event experiences
- Implement cross-functional team strategies and processes using project management tools (Asana, Salesforce, G-Suite)
- Other duties as assigned
Qualifications:
- 5 years’ experience working in B2B events, conferences, and/or trade shows
- Exceptional organizational skills, especially when facing multiple priorities
- Strong written and verbal communication skills
- The ability to work in a deadline-driven, fast-paced environment
- Be extremely detail-oriented, be a take-charge problem-solver
- Take ownership of work and see projects through completion
- Comfortable with client facing activities and working with high-level executives
- Eagerness to learn fast and be flexible
- An overall positive attitude
- Ability to travel
HLTH Technology Stack:
- Workspace: Word, Excel, PowerPoint, Google Workspace
- Events: Salesforce, MapYourShow, Swoogo, Jublia
- Communications: Slack, Google Meet, Asana
This is a hybrid role, candidate must be able to work in our midtown office (NYC) as required; currently 3 days/week.
Salary & Benefits:
- Competitive compensation and comprehensive benefits package
- Company paid medical, dental, vision coverage for employees
- 401K plan
- Paid parental leave
- Commuter benefits
- Apple laptop provided
- Paid time off & holiday schedule