What are the responsibilities and job description for the Administrative Assistant/Reception position at Hogan Land Services, Inc.?
About Hogan Land Services:
Hogan Land Services is a full-service Engineering, Surveying, and Planning company serving all of California. We started with a strong desire to bring together the various disciplines required to “Get the Permit” from Local Agencies. We specialize in Land Surveying, Civil Engineering, Structural Engineering, Septic, Planning, Permit Assistance and Building Design Services all with the common goal of assisting clients in achieving their development goals. As a member of the Hogan Land Services family, you would be a part of a very special team that strive to serve our clients with the utmost professionalism, providing prompt and cost-effective solutions to our client’s development goals.
Hogan Land Services proudly serves California from 3 locations: Santa Rosa, Santa Cruz, and Livermore. We are a well-established firm seeking an Administrative Assistant in our Santa Rosa office.
We offer a competitive benefits package including profit sharing, health benefits, retirement plan and paid holidays.
As an Administrative Assistant, your responsibilities may include:
- Answering calls including assisting with inquiries and questions
- Act as the point of contact for internal and external clients
- Performs varied records research
- Draft, proofread, and send correspondence
- Enter prospects, new jobs, and new phase information into database
- Schedule meetings
- Organize and maintain paper and electronic files
- Monitor, order, and restock office supplies
- Schedule office maintenance
- Maintain vendor list
- Process payments
- Request and maintain various licenses and certificates
- Organize and facilitate company events
- Assist with social media campaigns
- Prepare and send invoices
- Assist with accounts payable
The duties and responsibilities described are not a comprehensive list and additional tasks may be assigned to the employee from time to time; and/or the scope of the job may change as necessitated by business demands and discretion of the Employer.
Knowledge, Skills, Abilities & Other Requirements:
- Excellent time management skills and ability to multi-task and prioritize work
- Strong organizational and planning skills
- Communication – written and verbal – Must be able to proofread, have ability to compose a letter, be a great first impression when answering the phone, open to constructive feedback on regular basis
- Attention to detail and problem-solving skills
- Ability and desire to work in fast-paced environment
- Ability to proof read
- Ability to perform the highest level of client service
- Ability to exercise tact and courtesy when dealing with others
- Ability to anticipate needs
- Ability to perform mathematical operations
- Ability to reference data such as policy manuals and regulations
- Ability to work in a team environment
- Ability to keep others on task
- Working knowledge of office equipment (printers, phones, computers)
- Proficient in MS Office
- Ability to learn new software and programs as needed
- Initiative
- QuickBooks experience a plus
* A typing test will be given
EDUCATION AND EXPERIENCE:
Any combination of training and experience that would provide the required knowledge, skills and abilities is qualifying. A typical way to obtain the required qualifications would be:
Education and experience equivalent to a high school diploma with 1-2 years of clerical work. Construction knowledge and background preferred.
Job Type: Full-time
Pay: $20.00 - $23.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
- Tuition reimbursement
Schedule:
- 8 hour shift
- Monday to Friday
Work Location: In person
Salary : $20 - $23