Personal Assistant to Chief Executive Officer

About the Job

The CEO to a global leading direct access trading firm is seeking a dedicated and proactive personal assistant to join his team of assistants. This is a great opportunity to showcase strategic and analytical thinking abilities while juggling the private and professional needs of a very active executive. This is a position for someone who thrives in a fast-paced environment and has exceptional organizational skills.

Responsibilities

• Manage personal and professional tasks, including reservations, appointments, and household needs.
• Coordinate international and domestic travel logistics, such as flight itineraries, hotel reservations, and car services.
• Organize agendas, manage calendars, and plan events while prioritizing competing demands.
• Handle wardrobe and style management, including personal shopping, procurement, and wardrobe audits for daily and special events.
• Perform general administrative duties, including recording meeting minutes, data entry, filing, copying, faxing, and mailings.
• Lead multiple projects simultaneously, maintaining diligent tracking of timelines and deadlines.
• Maintain detailed to-do lists for the CEO, noting critical business and personal dates.
• Ensure effective communication with the team to keep all business aspects on track.
• Monitor and grow social media accounts across existing and emerging platforms.
• Perform additional personal, creative, and executive assistant duties as needed.

Requirements

• Bachelor’s degree from an accredited university.
• Must provide SAT and/or ACT scores for consideration.
• Minimum of 6 months of administrative, secretarial, or personal assistant experience.
• Proven ability to handle confidential information with integrity and discretion.
• Excellent oral and written communication skills.
• Confident in managing multiple projects under pressure and meeting critical deadlines.
• Self-starter with an eager, optimistic attitude and a “no task too small” mindset.