What are the responsibilities and job description for the Human Resources Coordinator (Hybrid) position at Holland & Knight LLP?
We are a Firm where people truly believe in what they do and strive to achieve the highest standards of performance and success.
General Description
The Human Resources Coordinator will assist with administering the daily operations of human resources functions and duties. The Human Resources Coordinator will report to the Senior Human Resources Manager and work closely with other members of the Human Resources team to ensure the successful implementation and consistent administration of firm wide human resource initiatives and practices.
Key Responsibilities And Essential Job Functions
- Maintain electronic personnel files.
- Perform assignments related to the maintenance of data in Workday, our enterprise HR System.
- Provides general Workday support for Office Managers, Managers, HR Administrative Assistants, and other employees.
- Use ServiceNow to resolve Workday related issues.
- Assist with onboarding new employees and conduct new employee orientation.
- Assist with administration of referral bonus programs.
- Complete verifications of employment.
- Coordinate exit interviews for departing employees.
- Assist with HR reporting.
- Review, reconcile and process timecards for payroll.
- Assist with administration of the employee service recognition program.
- Analyze and provide input on the improvement of HR processes.
- Produce and maintain forms related to HR processes.
- Create quick reference and how-to guides for Workday processes.
- Draft communications for HR.
- Works with records management vendor about storage and retrieval of HR files and documents.
- Handling miscellaneous administrative duties.
- Assist in various HR processes, including recruiting, benefits, and compliance.
- Special project and duties as assigned.
Required Skills
- Strong time management, organizational and interpersonal skills, including written and verbal communication skills.
- Strong attention to detail.
- Strong customer service skills and follow through when resolving issues.
- Self-motivated; able to work independently as well as with a team.
- Ability to handle extremely sensitive data with confidentiality and integrity; ability to exercise appropriate judgment.
Required Qualifications & Education
- Bachelor’s degree
- 2-3 years of experience in Human Resources
- Familiarity with Microsoft Office and Workday (or similar enterprise HR system)
- Experience working with employment data and report generation
- Knowledge of benefits and local, state, and Federal employment laws and policies.
Preferred Qualifications & Education
- Professional Certification (PHR/SPHR/SHRM-CP/SHRM-SCP)
Physical Requirements
- Ability to sit or stand for extended periods of time
- Moderate or advanced keyboard usage
Benefits: Our goal is to promote a work environment in which individuals have access to the resources they need to be at their best both professionally and personally, which includes resources that encourage individuals to focus on their health and well-being. Below is a list of just some of the benefits we offer: generous paid time off; eleven paid holidays per year; time off for bereavement or jury duty; paid leave for new parents; comprehensive medical (PPO and HDHPs), dental and vision plans including coverage for domestic partners; life and AD&D insurance; short and long term disability insurance; tax-advantaged accounts for health care expenses, including FSA or HSA; FSA for dependent care; supplemental AFLAC policies for medical care; excess liability coverage; health advocacy services; behavioral health and counseling resources for all family members; 401(k); profit sharing; pre-tax transit and parking program; backup care for children and adults; senior care planning support; and resources for individuals with development disabilities and their caregivers.
Benefits may vary by position and office.
Holland & Knight is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity Employer, making decisions without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability status, age, marital status, protected veteran or any other protected class.
Personal Information collected from applicants will be used for the purpose of processing the application throughout any recruitment or employment process, as well as inclusion in a personnel file. Categories of data collected may include name, address, phone numbers, email, Social Security Number, and signature. Holland & Knight may collect further information if you consent to a background check. This includes criminal background, employment, and certifications. Please visit Legal Information Portal for Holland & Knight LLP’s privacy policies.
