What are the responsibilities and job description for the Bookkeeper and Office Manager position at Holter Museum of Art?
The Holter Museum of Art in Helena, MT seeks a part time Office Manager and Bookkeeper to work 20-24 hours a week. The Office Manager and Bookkeeper takes primary responsibility for managing administrative functions in the Holter’s day-to-day office management and bookkeeping. This position balances a variety of responsibilities, a high degree of flexibility, a professional attitude, initiative and attention to detail. The ideal candidate will have strong bookkeeping experience in a non-profit environment, excellent computer and technology skills, and a passion for the arts. This position is on-site and general office hours are between 9-5pm Monday through Friday.
- Monitor the organization’s annual and program budgets
- Prepare monthly financial reports for the Executive Director and the Board of Directors
- Prepare financial reports for grants and other funding
- Manage all bookkeeping functions including A/R, A/P and payroll
- Process receipts daily, making bank deposits at least weekly
- Maintain accounting files in a neat and orderly manner
- Prepare the Holter’s quarterly payroll reports and taxes
- Work with the Accounting firm to provide necessary auditing and financial review documents
- Assist in preparing the program’s annual report
- Maintain personnel files in a neat and orderly manner
- Monitor employee benefits, including administration of plans as needed
- Ensure the inventory of office supplies and printed materials is maintained
- Provide for maintenance of office machines (e.g., printer, copier, fax, phone system) as needed
- Maintain the Holter’s files both physically and electronically
- Provide additional administrative support to Holter programs as needed
- Other duties as assigned
Skills Required
Skills/Requirements
- Bachelor’s degree in a related field or equivalent experience required
- Proficient in QuickBooks, Microsoft Excel, Microsoft Word, Outlook and Google products
- Minimum of 3 years QuickBooks experience preferred
- Experience managing the annual budget process
- Demonstrates integrity and honesty, to present accurate and appropriate information, and to exercise excellent judgment in regard to confidential information
- Outstanding interpersonal and communication skills, both oral and written
- Highly organized and able to multi-task
- Efficient in an environment with evolving priorities
- Works well independently as well as with a team
Compensation & Benefits
- $18-$22 an hour DOE
- Prorated Health & Dental Insurance Coverage
- Paid Personal Time Off plus Holidays
- Prorated Retirement Plan and Life & Disability Insurance Benefits
To apply, please e-mail a cover letter, resume and salary requirements to executive@holtermuseum.org.
Job Type: Part-time
Pay: $18.00 - $22.00 per hour
Expected hours: 20 – 24 per week
Benefits:
- 401(k) 3% Match
- Dental insurance
- Employee discount
- Flexible schedule
- Health insurance
- Life insurance
- Paid sick time
- Paid time off
- Professional development assistance
- Vision insurance
Schedule:
- Monday to Friday
- Weekends as needed
Work Location: In person
Salary : $18 - $22