Bookkeeper/Office Manager

Duties and Responsibilities:

Must have a working cell phone and vehicle. Polished owner, looking for organized and experienced person who can be independent and get their work done. A wise bookkeeper of 25 years experience with some office knowledge would be prefered. Current floor employees are 1-3 years of total experience in retail. Manager has 10 years.

• assist the store manager in implementing sound accounting decisions that are consistent with standards, policies, and procedures. Assist in planning, leadership, organizing, and follow-ups in the areas of office procedures, vendor invoicing, computer data entries, and shortage controls.
• set an exemplary example for co-workers in terms of professionalism, attitude, and teamwork in the areas of customer service and Convenience Store Operations.
• effectively prioritize, organize, and follow up on office tasks to be accomplished.
• responsible for the security of all store assets. Maintain control of store cash fund, and inventories, auditing of shift reports.
• complete transactions for accounts receivable, i.e., counting money, completing deposit slips, banking, closeout, etc.
• accurate and effective completion of all store paperwork, including store daily reports, store daily purchases, mark-ups/downs, and inventory adjustments.
• Order office supplies to maintain an effective stock level, and process store invoices to include auditing cost and retail price. Enter purchases into the computer.
• make computer entries and record sales and purchases in the store's running book. Balance store records to office reports and verify timecards for payroll.
• maintain a valid Driver’s License with an acceptable driving record.

• Implement day-to-day accounting operations, with functional responsibility for accounting, accounts payable, payroll, and grant financial reporting

• Must have inventory experience. Need to order, take inventory in, label, and place on the retail floor. Must be able to lift 35 pounds.

• Produce timely, accurate, and complete financial statements for all levels, including Board of Directors, executive, and management

• Maintain proper accounting records

• Accurately process financial transactions and pay invoices in a timely manner

• Produce financial reports for grant reporting

Provide information during the preparation of audited financial statements and all tax returns Oversee state charitable registration filings

• Administer payroll, partner with payroll company to deliver payments

• Manage benefits administration

• Assist the Executive Director and staff with administrative tasks such as scheduling of meetings, equipment setup for remote meetings, taking notes, etc.

• Provide logistical support for onsite meetings and events

• Manage relationships with external vendors and service people to upgrade building facilities and schedule repairs

Help maintain and update office and board policies and procedures Answer the phone, respond to general email inquiries

• Other duties as assigned by the Executive Director Qualifications and Experience

• Strong problem solving skills and proven ability to organize and manage multiple priorities

• Good communications skills, both written and verbal

• Experience collaborating effectively with others, both internally and externally

Job Type: Part-time

Pay: From $20.15 per hour

Schedule:

• Choose your own hours

Work Location: Hybrid remote in Missoula, MT 59802

Salary : $20