Demo

Administrative Assistant

HomeWell Care Services
Anchorage, AK Full Time
POSTED ON 1/10/2025
AVAILABLE BEFORE 4/8/2025

Job description

SUMMARY :

Under the supervision of the Administrator, the Administrative Assistant is responsible for the day-to-day administrative support of the agency, from answering phones and receiving office guests to performing a variety of clerical tasks.

MINIMUM QUALIFICATIONS :

  • High school graduate.
  • Two years of experience working in a business office environment.
  • Proficiency with Microsoft Office suite, data entry, and word processing.
  • Must possess excellent written and verbal communication skills, telephone etiquette and be able to interact effectively with a diverse audience.
  • Must possess superior organizational skills and dedication to completing projects in a timely manner.
  • Must be detail-oriented and comfortable working in a fast-paced office environment.
  • Must present a positive and professional business image.
  • Must pass a criminal background check.

ESSENTIAL DUTIES AND RESPONSIBILITIES :

  • Answer incoming phone calls, providing information or routing the caller to the appropriate staff member.
  • Greet and receive office visitors and direct to them to the appropriate destination or individual.
  • Process incoming and outgoing mail and faxes; distribute to the appropriate staff member; answer routine correspondence.
  • Generate and send bulk mailings, newsletters and agency correspondence.
  • Maintain organization of agency documents, records and reports, including but not limited to filing, copying, electronic file organization, and scanning of miscellaneous documents.
  • Maintain supply of printed agency forms, documents, packets.
  • Process weekly timesheets in accordance with regulations set forth by funding source. Collecting signatures as needed and providing corrective feedback for employees needing timesheet improvements.
  • Maintain stock of office and cleaning supplies by regularly monitoring inventory level, anticipating needed supplies, placing orders for supplies, and verifying receipt of supplies.
  • Maintain current contact lists and email distribution groups.
  • Assist agency staff with additional tasks, which may include but is not limited to compiling information, internet research, searching documents or files, data entry, and placing outbound calls to acquire information (from vendors, regulatory agencies, and other third parties).
  • Please note, employer does not offer health insurance at this time.

    Job Type : Full-time

    Benefits :

  • 401(k) with employer match
  • Paid time off
  • Schedule :

  • Monday to Friday
  • Experience :

  • Customer service : 1 year (Preferred)
  • Work Location : One location

    About HomeWell Care Services :

    Are you looking for a job where you feel heard and valued? Are you a peoples person? Then HomeWell is your perfect fit! We understand how valuable our caregivers, personal assistants and CNAs are. We can’t do this without ours! We offer a rewarding job opportunity where you know that your valued and heard. So, come join our family and be a part of something good! HomeWell Care Services is a family owned and operated company that started back in 2006. Our owners saw a need in keeping their loved ones at home where they are comfortable. Being able to provide in home services allows a sense of relief and gives the opportunity to have a solid relationship between client and staff.

    Salary : $19 - $21

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