What are the responsibilities and job description for the Legal Assistant position at Hook & Hook PLLC?
Overview: Our small but thriving law firm located in Waynesburg, Pennsylvania is seeking a highly motivated, detail-oriented, and tech-savvy Legal Assistant who is proficient in MAC OSX and possesses a keen understanding of legal procedures to join our team. The ideal candidate will have a solid background in legal assistance combined with a commitment to accuracy, an extreme attention to detail, advanced technical skills, and a passion for leveraging technology to streamline legal processes within a MAC-based computing environment. This role involves supporting our practice in various capacities, including calendaring legal deadlines, filing documents in court, performing research, document management, scheduling meetings, managing phone intake, and greeting clients in the office. If you are a dedicated individual who thrives in a fast-paced legal environment, has a passion for technology and experience working on MAC platforms, we encourage you to apply.
Key Responsibilities:
- Provide comprehensive administrative and legal support to attorneys, including managing calendars, scheduling meetings, and coordinating case-related deadlines.
- Review and archive incoming mail to calendar all applicable legal deadlines with a keen focus on accuracy of the entries.
- Manage communication with clients, court officials, and other external parties, maintaining professionalism and confidentiality.
- Manage the phone intake to obtain as much information as possible to coordinate assistance with the attorneys.
- Utilize MAC OSX and its suite of applications (e.g., Pages, Numbers, Keynote) to create, format, and manage legal documents and presentations with precision and efficiency.
- Oversee electronic filing systems on MAC, ensuring that all case documents are accurately categorized, easily accessible, and securely stored.
- Stay abreast of the latest MAC OSX updates and legal technology trends, recommending software and tools to enhance efficiency.
- Troubleshoot minor technical issues on MAC systems and provide basic IT support to the legal team, liaising with IT professionals for more complex problems.
- Conduct legal research using online databases and tools, synthesizing information to support case preparation and legal proceedings.
- Assist in preparing for trials, hearings, and meetings by organizing materials, evidence, and documentation.
Qualifications/Character:
- Proven experience as a legal assistant or paralegal, preferably in a MAC OSX environment.
- Excellent organizational skills and the ability to manage multiple tasks simultaneously with high attention to detail.
- Effective communication skills, both written and verbal, with the ability to handle sensitive information discreetly.
- A proactive approach to problem-solving and the ability to work independently or as part of a team.
- Enjoy engaging with people to provide a high standard of service.
- Strong familiarity with MAC OSX and proficiency in using its applications for professional purposes.
- A commitment to continuous learning and development, especially in areas related to legal technology and MAC OSX.
- A degree or certification in legal studies, paralegal studies, or a related field is preferred.
Benefits:
- Competitive salary commensurate with experience.
- Healthcare reimbursement.
- Paid time off and holidays.
- Opportunities for professional development.
Equal Opportunity Employer: Hook & Hook is an equal opportunity employer and encourages applicants from diverse backgrounds to apply.
Candidates should send a copy of their resume to kwilson@hooklaw.com for consideration.
Job Type: Full-time
Pay: $53,900.00 - $56,000.00 per year
Benefits:
- Free parking
- Paid time off
Schedule:
- 8 hour shift
- Monday to Friday
Work Location: In person
Salary : $53,900 - $56,000