What are the responsibilities and job description for the Development Coordinator position at HOSPICE OF LAKE & SUMTER?
The Development Coordinator serves as an information systems specialist supporting all facets of the Foundation’s software and hardware needs, office machinery, filing systems and the processing of donations and reports. This position includes fund development, information management, phone relations, financial administration and fiscal reporting while implementing fundraising for regular Foundation programs.
JOB DUTIES:
- Follows Standard Operating Procedures for entry ad reporting and ensure all entries conform to these procedures.
- Responsible for the daily posting of all donations (cash and non-cash), sending thank-you letters and tax statements and the maintenance of audit trail information.
- Maintains all donor records through Raiser’s Edge tracking software, updates, adds and deletes donor records and implements demographic and donor history changes as needed. Ensures integrity of database by screening changes, performing regular back-ups and conducting periodic data proof tests. Assists with preparation for the annual audit.
- In coordination with the Executive Director, manages a portfolio of donors and prospects and the organizational membership database, creates profiles and tracks donors and prospects.
- Generates donor giving and demographic written reports as requested and maintains all donor name lists for publications.
- Compiles daily donor posting batch reports.
- Maintains accurate records of Raiser’s Edge accounts and generates donor giving reports as requested, in a timely manner.
- Provides organizational information and support to all inquiries, tracks and reports progress and develops materials and procedures to facilitate workflow and follow up as needed.
- Make deposits using check scanning software.
- Coordinates donor recognition program including Memorial Bricks and Trees of Love.
- Coordinates Month-End reports with finance department ensuring all restricted gifts are accounted for, reviews bank statements for deposits, other cash and checks, credit card account and grants that are direct deposited into Cornerstone bank accounts.
- Assists with special events when requested.
- Supports program manager in direct mail and publication of donor lists, printing, and bulk mail functions, including continuation of established programs and implementation of new ones. Maintains bulk mail account and remains current on postal regulations.
- Supports the Program Manager in design and layout of brochures, pamphlets and annual campaign materials as needed.
- Coordinates and completes donor prospect research, tracking, reports and lists as assigned.
- Maintains satisfactory relationships with board members, volunteers, directors, leadership team and coworkers.
- Professionally handles complaints and refers controversial matters to the Executive Director for review.
- Performs other duties with accuracy as assigned.
Qualifications
- Associate degree in marketing or five years of work experience in a related field.
- Exceptional communication skills.
- Comfortable with speaking publicly and demonstrated enthusiasm with the ability to motivate others, strong and proven initiative, creativity and professionalism.
- Computer knowledge and experience.
- Strong interpersonal skills in verbal and written communication.
- Strong leadership qualities, including ability to instruct, motivate and evaluate volunteers.
- Valid Florida driver’s license and required auto liability insurance.
BENEFITS:
- Competitive Compensation,
- Full benefits package,
- 403 (b) plan match,
- Generous PTO,
- Tuition Reimbursement program, and
- Learning resources to be successful in your career, plus more!
Cornerstone Hospice & Palliative Care is an Equal Opportunity Employer that does not discriminate on the basis of actual or perceived, race, religion, color, sex (including pregnancy and gender identity), sexual orientation, parental status, national origin, age, disability, family medical history or genetic information, political affiliation, military service, any other non-merit based factor or any other characteristic protected by applicable federal, state or local laws. Our leadership team is dedicated to this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities and general treatment during employment. If you’d like more information about your EEO rights as an applicant under the law, please click here: http://www1.eeoc.gov/employers/poster.cfm
