Payroll & Benefits Coordinator

Exciting Opportunity: Payroll & Benefits Coordinator at Hotel Management & Consulting in our Overland Park, KS office!

About the Role: Hotel Management & Consulting is seeking a Payroll & Benefits Coordinator to join our growing HR team. This position is heavily administrative and will be assisting in various payroll and benefits administration tasks. HMC is open to new grads in this role and being flexible with schedules until graduation.

Our Culture: We believe in a performance-based culture where hard work is balanced with respect for personal life. We offer equal opportunity and advancement based on merit, and operate with a small, efficient team of hospitality professionals.

Benefits:

• Salary: Dependent on experience, $18.00 - $22.00.
• DailyPay Access: Flexible pay options to access your earnings when you need them.
• Benefits: Offering medical, dental, and vision benefits in addition to the company’s paid time off benefit for full-time employees.
• Employee Assistance Program: Complementary benefit provided to all employees to assist with personal or work-related concerns.
• Career Growth: Opportunities for advancement within the company for dedicated employees.

Primary Duties:

• Assist in administering various employee benefit programs, including 401(k), medical, dental, vision, HSA, and EAP.
• Coordinate notifications and other processes for annual open enrollment and new hire enrollment.
• Manage employee records and documentation related to payroll and benefits in HRIS, Paycor.
• Oversee and maintain employee files on SharePoint for efficient document organization and access.
• Manage and update the company contact list, ensuring accurate and current information.
• Administer custom access management for Assistant General Managers in the event of transfers or promotions.
• Support Daily Pay services to ensure timely and accurate pay distribution.
• Assist with payroll processing including off-cycle checks, ensuring accuracy and compliance with policies.
• Maintain and review overnight worker logs to ensure proper documentation and compliance of overnight hours.
• Assist with paid time off (PTO) management including tracking accruals and usage.
• Review and approve employee timesheets for accuracy and timely submission, following up with managers are needed regarding outstanding timesheet approvals.
• Generate post-payroll reports for accounting.
• Process employee terminations in HRIS, Paycor, and ensure final payroll and benefits are accurately processed.
• Facilitate the distribution of COBRA General Notices to new hires.
• Participate in monthly HR training for new managers.
• Other Duties as Assigned.

Preferred Qualifications:

• High School diploma required, bachelor’s degree in human resources, business, or related field preferred.
• Minimum (1) one year of experience in administrative work.
• Strong PC skills including proficiency in Excel, Word, Outlook. Paycor & HR systems experience is a plus.
• Strong verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Proven time management skills with an ability to meet deadlines.
• Strong analytical and problem-solving skills.
• Ability to act with integrity, professionalism, and confidentiality.

Physical Requirements:

• Frequently required to sit, stand, talk and hear.
• This position requires the ability to occasionally lift office products and supplies, up to 20 pounds.

Hotel Management and Consulting, Inc. reserves the right to modify, change, or apply this job description in any way the company desires. This job description in no way implies that these are the only duties, including essential duties, to be performed by the employee occupying this position. This job description is not an employment contract, implied or otherwise. The employment relationship remains “at will”. These job requirements are subject to change to reasonably accommodate qualified disabled individuals.

Equal employment opportunities (EEO) to all employees and applicants are provided without regard to race, color, religion, sex, gender identity, sexual orientation, pregnancy, status as a parent, national origin, age, disability (physical or mental), political affiliation, military status, or other non-merit-based factors.

We comply with applicable federal, state, and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, job transfer, leaves of absence, compensation, and training. In the event of a favorable hiring decision, we participate in E-Verify.

Any form of unlawful harassment of employees or applications for reasons based on race, color, religion, gender identity, sexual orientation, national origin, age, disability, or veteran status is strictly prohibited. Improper interference with the ability of employees to perform their expected job duties is not tolerated. Reasonable accommodation may be provided to enable individuals with disabilities to perform essential functions. We are a Drug Free workplace.