What are the responsibilities and job description for the Accounts Payable Specialist - 100% Remote! Financial Accounting & Reporting position at Houston Methodist?
At Houston Methodist, the Accounts Payable (AP) Specialist position is responsible for performing tasks related to the maintenance and processing of accounts payable transactions. This includes entering invoices into the AP system, reviewing transactions
for accuracy and completeness, promptly responding to inquiries utilizing the highest level of customer service, verifying all documentation agrees to invoice, purchase order and receiving. Processes according to supplier agreed payment terms and department policies and procedures.
Additional Information: Ideal applicants will have prior work experience with Stipend processing.
PEOPLE ESSENTIAL FUNCTIONS
- Contributes to teamwork by consistently offering assistance and responding in a positive, timely manner to requests for assistance from suppliers, team members and across the organization.
- Actively participates in meetings, huddles and with other team members using positive communication.
SERVICE ESSENTIAL FUNCTIONS
- Calculates, posts business transactions, processes invoices, verifies transactions for accuracy, compliance, validity and completeness.
- Prepares vouchers and ensures appropriate items are included (i.e. invoice number, date, supplier address, item description, amounts and coding) according to policies and procedures.
QUALITY/SAFETY ESSENTIAL FUNCTIONS
- Pays attention to detail to insure data entry is accurate and complete. Obtains accurate information and data as needed for processing and payment.
- Verifies invoice totals and accurately calculates and applies discounts as appropriate.
- Obtains appropriate documentation for vouchers, supplier records, payment transactions, cancellations, etc., and correspondence necessary to maintain
- complete files.
- Performs research and take appropriate actions regarding discrepancies.
- Keeps management informed on work status and issues.
FINANCE ESSENTIAL FUNCTIONS
- Independently manages time effectively and prioritizes daily tasks. Utilizes department resources efficiently. Minimizes incidental overtime.
- Completes work assignments within assigned deadlines.
GROWTH/INNOVATION ESSENTIAL FUNCTIONS
- Proactively manages own career development. Completes My Development Plan (MDP)
- Stays up to date on department policies and procedures. Makes recommendations and submits innovative ideas for improvement to department leadership.
This job description is not intended to be all-inclusive; the employee will also perform other reasonably related business/job duties as assigned. Houston Methodist reserves the right to revise job duties and responsibilities as the need arises.
EDUCATION
- High School diploma or equivalent education (examples include: GED, verification of homeschool equivalency, partial or full completion of post-secondary education, etc.)
- Associates degree preferred.
WORK EXPERIENCE
- Two years experience in an enterprise resource planning (ERP) accounts payable system
