Administrative Support Technician II- State's Attorney's Office, District Court Division

Howard County:
Conveniently located in the heart of central Maryland between Baltimore and Washington, Howard County offers the charm of a historic past mixed with the excitement of a cosmopolitan community.

Howard County Government:
Howard County Government is a leader in innovation, best practices and sustainability. It is consistently ranked as one of the best places to live and work in the country. In 2024, Howard County Government received a record-breaking 63 Achievement Awards from the National Association of Counties (NACo) – the most awards in the state of Maryland, and the fifth highest in the nation, as compared to more than 3000 counties. NACo Achievement Awards are the premier national honor to recognize innovative and transformative programs that provide new services for county residents, improve existing programs, upgrade working conditions, and enhance citizen participation and public policy making. 
 
What are we looking for? 
We are looking for outstanding individuals to join our team and contribute to excellence in Howard County operations.
 
What you'll like most about working at Howard County Government:   

• We are committed to workplace excellence in every area of County government.  
• We have a highly talented, diverse, and inclusive workplace.  Your input will not only be heard, but it will be encouraged!  
• We offer competitive compensation and great benefits including medical, retirement, and wellness programs. 
• As a member of the Howard County Government team, you'll be helping drive our culture and directly impact what makes us an amazing place to work.

POSITION SUMMARY:
Responsible clerical work performing support tasks essential to the successful operation of the State's Attorney's Office, Circuit Court Division.

***This is a State Authorized Exempt position and is ineligible for membership in a collective bargaining unit.*** 

STARTING SALARY IS $45,465 ANNUALLY/$21.86 HOURLY

CLASS DESCRIPTION:
Performs intermediate technical level administrative support work under general supervision from an administrative or technical superior. Work typically involves performing clerical and secretarial work, such as data entry and document management, file maintenance of secure and confidential records, and public contact and service. Work may also include accounting clerical tasks such as bookkeeping, keeping of financial and other important records; preparing vouchers for payment; documenting and depositing cash receipts; and controlling, recording, and storing data. Work at this level may also include independent responsibility for a routine clerical process. Include the following. Other related duties may be assigned.

• Performs receptionist duties for the District Court Division.
• Answer inquiries over the telephone and in-person concerning specialized functions of the office.
• Deals with the public and with County officials and employees.
• Performs public relations duties, giving information, receiving instructions, and information and maintaining harmonious relations.
• Compiles all serious traffic files including violation of probation cases, enters data into case management system and requests necessary documents and reports.
• Monitors and identifies serious traffic cases involved in specialized office programs such as Drug Court, Diversion Program, and Domestic Violence Unit.
• Identifies serious traffic cases to be referred to the District Court Screening Program, logs information and forwards to assigned prosecutor for review.
• Maintains all serious traffic files, files documents, locates missing files, and enters dispositions into case management system, and closes out files.
• Composes and types letters and a variety of material, often technical in nature, such as legal documents or complex reports, and correspondence.
• Enters, stores, and retrieves data using word processor, personal computer, and other keyboard based electronic data management system.
• Maintains a complex filing system, entering new data, closing out, and transferring folders.
• Gathers and summarized information form a variety of sources, working independently, but limited to several well-defined factors, compiles statistics and reports.
• Operations a variety of office equipment including typewriter, working processing equipment, calculator, adding machine, and photostat machine.
• This is a State Authorized Exempt position and is ineligible for membership in a collective bargaining unit. 

SUPERVISORY RESPONSIBILITIES:
This job has no supervisory responsibilities. High School diploma or GED and three (3) years clerical experience or equivalent combination of education and experience. 

PREFERRED EDUCATION, KNOWLEDGE, SKILLS, AND ABILITIES:

• Thorough knowledge of legal nomenclature.  
• Knowledge of the criminal justice system, laws, regulations and procedures related to assignment.
• Skill in word processing including setting up and typing of a variety of materials to include letters and reports. Ability to exercise
• Ability to exercise good judgment in deciding when to act independently and when to refer situations to a higher authority.
• Ability to perform case control, monitoring, and coordinating tasks. 
• Ability to express ideas clearly and effectively both orally and in writing.
• Ability to work on a cooperative, courteous, and effective basis with associates, officials, and representatives of public and private agencies and the public. 

PHYSICAL DEMANDS AND WORK ENVIRONMENT:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  

While performing the duties of this job, the employee is regularly required to use hands to touch, handle, or feel and talk or hear. The employee frequently is required to stand, walk, and sit. The employee is occasionally required to reach with hands and arms and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision.  

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  

The noise level in the work environment is usually moderate.

LANGUAGE SKILLS, MATHEMATICAL SKILLS, AND REASONING ABILITY:

• Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals.
• Ability to write routine reports and correspondence.
• Ability to speak effectively before groups of customers or employees of organization.
• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. 
• Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
• Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. 
• Ability to deal with problems involving several concrete variables in standardized situations.

• JIS access from the Maryland Judicial Information System Administrator.
• Howard County Police Department Records Management System access.
• MILES/NCIC Authorization.

Salary : $45,465 - $87,622