What are the responsibilities and job description for the Executive Assistant position at Hoyleton Youth & Family Services?
Job Description
Job Description
Description : POSITION SUMMARY
The Executive Assistant provides a variety of support services to the Chief Program Officer that will enable him / her to lead the A in the achievement of program and administrative goals and objectives. Responsibilities include handling of correspondence, scheduling meetings, travel arrangements, internal and external communications, tracking of due dates for assignments and follow up with program and administrative staff as needed. The ability to act independently and apply sound judgement and the maintenance of confidentiality is essential.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES
- Serves as point of contact for the CPO incoming telephone calls and written communications. Determine the urgency of the issue, whether the matter is more appropriately responded to by another staff person and commits to follow up as needed. Conveys urgent issues to the CPO for his / her response.
- Composes meeting agendas, for the CPO’s review and approval, materials, and letters.
- Participates in departmental initiatives to help achieve departmental goals, takes notes for staff meetings and mandatory in-services.
- Assists with internal and external meeting planning.
- Other duties as assigned.
Requirements : SKILLS and ABILITIES
EDUCATION AND / OR EXPERIENCE
