Executive Assistant to Chief Executive Officer

Overview:

Huber Equity Group is seeking a highly organized and professional Executive Assistant to directly support our CEO. This role is focused on providing high-level administrative and operational support to ensure the CEO’s productivity and effectiveness. As part of a 2023 & 2024 Best Places to Work company, you will act as a trusted partner to the CEO, managing their schedule, communications, and key administrative functions.

How We Work – Core Values:

• To whom much is given, much is expected: We believe in using our success to improve the human condition wherever we find it.
• We don't know it all: Our growth begins with a commitment to humility and continuous learning.
• Life outside of work matters: We value work-life balance and personal growth, supporting one another in all aspects of life.
• Set big goals and crush 'em: Challenges make life interesting, and we thrive on pushing our limits

Key Responsibilities:

Administrative Support:

• Manage the CEO’s calendar, appointments, and travel arrangements.
• Serve as the primary liaison between the CEO and internal/external stakeholders, ensuring efficient communication and discretion.
• Prepare and organize documents, reports, and presentations.
• Handle complex travel arrangements, including itineraries, transportation, and accommodations.
• Handle personal errands or administrative tasks for the CEO, such as scheduling personal appointments or managing family-related logistics.

Expense Management:

• Process and reconcile expense reports for the CEO

Meeting Coordination:

• Plan and coordinate quarterly meetings, including logistics and materials.
• Take detailed notes during meetings, track action items, and ensure timely follow-up.
• Update and maintain records in 90io, tracking progress on goals and key initiatives.

Task and Time Management:

• Track and prioritize action items and commitments to enhance the CEO’s productivity.
• Anticipate the CEO’s needs and proactively address challenges.

Office Management Support: 

• Order and maintain office supplies for the executive or department.
• Coordinate with vendors for office equipment or facility-related needs.
• Maintain a comprehensive filing system for easy retrieval of documents and records.
• Ensure key documents are updated, including contracts, policies, and reports.

Event Planning: 

• Assist with internal and external events, such as team-building activities, executive off-sites, internal celebrations, etc..
• Handle invitations, RSVPs, catering, and venue logistics for CEO-hosted events.

Information Management:

• Organize and maintain digital files for easy access to key documents.
• Conduct research and prepare summaries or briefs as requested by the CEO.

Specialized CEO Support:

• Assist with scheduling and coordinating external engagements, including podcasts or other events.
• Act as a gatekeeper to protect the CEO’s time and ensure priorities are met.
• Act as a bridge between the CEO and the broader team, ensuring clear communication of directives.
• Create visuals for properties and equity raises. 
• Create and execute Mailchimp marketing campaigns for property listings and equity raises.
• Assist in Deal Deck creations for each property. 
• Create and manage content schedules for the CEO’s LinkedIn page and the Huber Equity Group’s social media platforms.
• Draft and schedule LinkedIn posts aligned with the CEO’s voice and company messaging.
• Track and report all marketing data. 

Competencies:

• Exceptional Organization: Ability to manage multiple priorities with precision.
• Professionalism and Discretion: Handle sensitive information with the utmost confidentiality.
• Proactive Problem-Solving: Anticipate needs and respond efficiently.
• Effective Communication: Strong verbal and written communication skills.
• Project Leadership: Ability to manage multiple projects simultaneously and drive them to completion.
• Marketing Expertise: Experience with digital marketing platforms, social media, and content creation.

Qualifications:

• Bachelor’s degree or equivalent experience, preferably with a marketing background.
• 3 years in an executive assistant or similar role.
• Proficiency in Microsoft Office Suite.
• Strong organizational, time management, and prioritization skills.

Why Join Us?

As an Executive Assistant to the CEO at Huber Equity Group, you will be an integral part of a dynamic, high-growth organization. This role offers the opportunity to work closely with a visionary leader and contribute to a collaborative and innovative workplace.

Compensation:

• Salary based on experience
• Full benefits package starting day 30 of employment, including a competitive 401k matching program, company-sponsored health insurance (75% of premium cost covered), generous PTO package.