Executive Assistant to Chief Executive Officer

Executive Assistant to the CEO

Full-Time, direct hire placement for our client

Columbus, OH (remote with expectations to report onsite when the CEO is there)

$150-175k/yr 10% bonus on company growth benefits (401k, etc.)

Position Overview:

The Executive Assistant (EA) to the CEO is a highly skilled, strategic partner responsible for delivering seamless, white-glove support in a fast-paced, high-expectation environment. This role demands exceptional foresight, precision, and agility to anticipate needs, resolve issues proactively, and ensure the CEO’s time and priorities are optimized.

With a demanding travel schedule (~180 days per year), the EA must be proactive, adaptable, and accessible 24/7, managing real-time changes, mitigating risks before they escalate, and maintaining uncompromising efficiency in daily operations.

Key Responsibilities

1. Executive Support & Strategic Planning

• Serve as the chief gatekeeper and primary point of contact, filtering requests and prioritizing high-impact matters.
• Anticipate the CEO’s needs and proactively remove obstacles before they arise.
• Ensure 100% accuracy in calendar management, flawlessly scheduling and executing meetings, calls, and events.
• Provide real-time support and rapid responses, handling last-minute changes with composure and precision.
• Draft, review, and edit high-level correspondence, ensuring professional, polished communication.
• Identify opportunities to streamline operations, optimizing processes within the CEO’s office.
• Plan, coordinate, and execute executive events (meetings, workshops, corporate gatherings), managing vendors, contracts, and budgets while serving as the primary point of contact.

2. High-Stakes Travel & Logistics Management

• Manage complex, multi-leg international travel itineraries, ensuring seamless transitions between locations.
• Anticipate and resolve travel disruptions in real time, including last-minute schedule shifts and unexpected challenges.
• Arrange all accommodations, transportation, visas, security clearances, and VIP access with concierge-level precision.
• Expertise in private jet coordination, including charter management, route optimization, and ground transfers.
• Proficiency in Concur and other travel expense management platforms, ensuring accurate bookings and reimbursements.

3. Crisis Management & Rapid Problem-Solving

• Operate with a sense of urgency, handling high-pressure situations with confidence.
• Make executive-level decisions when necessary, exercising sound judgment and discretion.
• Proactively identify risks and implement solutions before issues escalate.

4. Confidentiality & High-Profile Engagements

• Manage highly sensitive business and personal information with absolute discretion.
• Navigate board-level relationships, investor communications, and high-profile engagements with professionalism.
• Ensure seamless integration of the CEO’s professional and personal preferences into daily operations.

Qualifications & Requirements

• 10 years of experience supporting C-suite executives in a fast-paced, global environment.
• Extreme attention to detail, anticipatory thinking, and the ability to always be three steps ahead.
• 24/7 availability, including weekends and late nights, to accommodate the CEO’s demanding schedule.
• Proven expertise in high-stakes international travel planning with shifting itineraries.
• Exceptional business communication skills, with the ability to draft polished executive correspondence.
• Tech-savvy and resourceful, with proficiency in Microsoft Office, Google Suite, expense reporting tools, and global travel platforms.
• High emotional intelligence (EQ) and adaptability—able to navigate complex interpersonal dynamics with ease.

Ideal Candidate Profile

• Proactive & solutions-focused, ensuring the CEO’s time is maximized and optimized.
• Highly organized & detail-oriented, never allowing critical details to slip through the cracks.
• Calm under pressure, managing a fast-paced, high-energy environment with confidence.
• A world-class problem solver, capable of making quick, strategic decisions in real time.

Compensation & Benefits

• Highly competitive salary with performance-based bonuses.
• Comprehensive benefits package covering healthcare, retirement, and additional perks.
• Global exposure & high-profile industry access.
• The opportunity to work alongside one of the most influential leaders in the industry.