What are the responsibilities and job description for the Purchasing Assistant, Produce position at Hy-Vee Food Stores?
Additional Considerations (if any) :
At Hy-Vee our people are our strength. We promise “a helpful smile in every aisle” and those smiles can only come from a workforce that is fully engaged and committed to supporting our customers and each other.
Job Description :
Job Title : Purchasing Assistant, Produce
Department : Produce
FLSA : Non-Exempt
General Function
Assists the Produce Purchasing Specialist with projects and duties as assigned, and assists with ordering fresh produce products.
Core Competencies
Partnerships
Growth mindset
Results oriented
Customer focused
Professionalism
Reporting Relations
Accountable and Reports to : Produce Purchasing Specialist
Positions that Report to you : None
Primary Duties and Responsibilities
Performs administrative / clerical tasks for purchasing specialists and department GVP as needed.
Answers telephone, voice mails and emails; resolves problems and returns calls.
Maintains good communication with the inbound freight department and sends accurate purchase order information.
Determines quantities needed from pre-orders, purchasing software, compiles order information and places orders with vendors.
Maintains relationships with vendors and responds to inquiries regarding order information.
Reviews code date reports and monitors inventory in order to minimize aging of perishable products. Reports issues to the Purchasing Specialists.
Maintains holiday / seasonal files and on-hand inventory during these seasons.
Reports to work when scheduled and on time.
Secondary Duties and Responsibilities
Serves as a backup to others in the department as needed during absences. (including the purchasing specialists)
Creates pre-order file for upcoming ads.
Assists with watching when items need prorated due to shortages.
Performs other job related duties and special projects as required.
Send out reports as needed to required personnel.
Assists stores with daily order needs and special orders.
Runs recaps from vendors for store sales.
Knowledge, Skills, Abilities and Worker Characteristics
Commitment to the Hy-Vee Mission and a willingness to promote the values of the company
Strong knowledge of the fresh produce industry
Good verbal and written communication skills
Strong critical thinking and problem solving skills
Strong interpersonal skills; ability to relate to and interact with other people in a friendly, professional manner
Ability to interact with basic computer systems, including word processing, Microsoft programs, spreadsheet and email applications, as well as job-specific programs
Education and Experience
High school diploma or equivalent required; 1-3 years previous related work experience
Physical Requirements
Visual requirements include : ability to see detail at near range with or without correction.
Must be physically able to perform sedentary work : occasionally lifting or carrying objects of no more than 10 pounds, and occasionally standing or walking.
Must be able to perform the following physical activities : stooping, kneeling, reaching, handling, grasping, feeling talking, hearing and repetitive motions.
Working Conditions
The duties of this position are performed in a general office setting. There is frequent pressure to meet deadlines and handle multiple projects in a day.
Equipment Used to Perform Job
Calculator, copier, telephone, printer, and PC with Microsoft Office programs
Contacts
Has daily contact with suppliers / vendors and store personnel
Confidentiality
Has access to confidential information, including pricing
Are you ready to smile, apply today.
