Recreation Program Coordinator - Youth & Adult Sports

Description

JOB DESCRIPTION

Title of Position:            Recreation Program Coordinator – Youth and Adult sports

Department:                Recreation

Reports To:                   Recreation Manager

Status:                          Full-Time Position

Dated:                         December 2024

Fair Labor Standards Act:       Exempt             

General Summary:

Under the general supervision of the Recreation Manager, this position performs professional duties in creating, planning, developing, coordinating, implementing, supervising, marketing, and evaluating youth and adult sports programs and other recreation programs such as special events and sports concessions. 

Essential Duties & Responsibilities:

1. Develop and implement sports programs to include marketing, organizing, developing, scheduling and implementing recreation sports programs.
2. Hires, trains, supervises, and evaluates part-time and seasonal personnel; assigns work as necessary.
3. Coordinates volunteer requests from the community; recruits, trains, and supervises volunteer coaches and staff.
4. Creates sports program descriptions for the District Activity Guide and social media posts. 
5. Works closely with Parks and the District maintenance team to ensure outdoor site program space for optimum conditions for program, drop-in, or rental participant safety and experience.
6. Oversees indoor gym, other indoor program areas, and equipment to ensure optimum program site conditions for drop-in, program and rental participant safety and experience.
7. Coordinates partnerships with various community agencies and other District departments to provide opportunities for successful recreation programs.
8. Oversees contacts and agreements with vendors, non-profits, schools, municipalities, etc.
9. Assist and attend a variety of training seminars, part-time staff meetings, coaching clinics, and community meetings.
10. Maintains an inventory of supplies and equipment; distributes supplies and equipment; orders supplies and equipment for programs.
11. Assists with public relation duties such as preparing and distributing flyers; works closely with the Communication Director on the District Activity Guide.
12. Creates team rosters, schedule leagues and tournaments; enforce rules and regulations of recreation and sports programs.
13. Processes background checks for all staff and volunteer coaches.
14. Assists with preparing and administrating individual program budgets; monitoring expenditures and revenues to meet Department cost recovery requirements.
15. Provide registration support, Rec-Trac program registration and reservation module, answer telephones, and maintain correspondence with other District staff members; respond to public inquiries about the facility and programs.
16. Coordinates and supervises part-time staff on weeknights, weekends and holidays.
17. Opens and closes the operations of the recreation court, field, facility or school.
18. Set-up tables, sports equipment, chairs, and bleachers for classes and perform emergency custodial work.
19. Makes safety checks on the sports sites and eliminate hazards to ensure complete safety of the participants. Provide security for the building and grounds.
20. Assists in securing sponsorships for special events.
21. Performs other duties as requested.

Knowledge, Skills, and Abilities Required:

1. Knowledge of a variety of youth and adult sports.   
2. Knowledge of developing and administering recreation and sports programs; working knowledge of the rules of a variety of sports; and ability to oversee recreation and sports programs.
3. Ability to work in stressful situations; ability to stay calm and have excellent critical thinking and problem-solving skills.
4. Highly organized with the ability to maintain records, prepare reports and monitor budget.
5. Required to work evenings, night shifts, weekends and holidays.
6. Ability to establish and maintain effective & professional working relationships with co-workers, the public, and any outside organizations.
7. Excellent internal and external customer service skills.
8. Ability to follow written and oral instructions; ability to communicate effectively, verbally and in writing; ability to direct the work of others.
9. Knowledge of RecTrac and Team Sideline desired; strong technical skills with ability to use technology to enhance operations.
10. Strong business acumen and ability to develop and manage budgets.

Working Environment/Physical Activities:

1. Encompasses a wide range of duties with 50% of time spent in an office environment and 50% in the field.
2. May have to manage several projects at one time and may be interrupted frequently to meet the needs of the District.
3. May find the environment to be busy, noisy, and will need excellent organization and time and stress management skills to complete the required tasks.

Education/Experience:

Must have a bachelor’s degree in recreation administration, physical education, or another closely related field. Have one (1) year experience in public recreation. Must have a valid State of Colorado driver license; must also have or obtain First Aid and CPR Certification within 30 days of employment.

This job description may be amended from time to time and is established by Hyland Hills Park & Recreation District. The above declarations are not intended to be an all-inclusive list of the duties and responsibilities of the job described, nor are they intended to be such a listing of the skills and abilities required to do the job. Rather, they are intended only to outline the basic requirements, duties, and general responsibilities of the position.  This position is "at will", which means the District may terminate the employment relationship at any time and for any or no reason, subject only to the requirements of Federal and State law.  Similarly, the employee may terminate the employment relationship without notice at any time for any or no reason.

Qualifications

Salary : $46,700 - $65,300