What are the responsibilities and job description for the Personal Assistant position at Hypercountry Entertainment Inc.?
Job Title : Personal Assistant
Job Summary : We are seeking a motivated and highly organized individual for a Personal Assistant role with a strong administrative background. The ideal candidate will have experience managing schedules, clear communication skills, and a strong attention to detail. This position requires someone who can work independently and manage multiple avenues of administrative need.
Benefits of this position include :
Highly Flexible work hours :
10-20 hrs per week
2-3 days in person, the remaining days remote
Opportunity to work in a dynamic environment
Competitive compensation and wage growth (based on performance)
Key Responsibilities :
Administrative Support : Provide comprehensive administrative assistance, focusing on scheduling, communication, and maintaining smooth daily operations for a family with a diverse business portfolio.
Communication : Serve as the main point of contact for various internal and external parties, managing emails, phone calls, and facilitating effective communication across teams.
Document Management : Organize and maintain files in QuickBooks, Excel, and Dropbox for easy access and accuracy.
Task Coordination : Develop and maintain systems to track tasks, prioritize schedules for the owners and staff, and ensure deadlines are met for multiple projects simultaneously.
Confidentiality : Handle sensitive information with discretion, ensuring compliance with company privacy policies and regulations.
Skills and Qualifications :
Required Skills :
Proficiency with QuickBooks, Excel , and Dropbox .
Excellent communication skills (both verbal and written).
Strong experience with scheduling and task management .
High attention to detail and the ability to maintain multiple systems for tracking projects and tasks.
Ability to multitask and work independently with minimal supervision.
Must be self-motivated and able to anticipate needs and solve problems proactively.
Must have transportation .
Preferred Skills :
Previous experience as a personal assistant or similar administrative role.
Familiarity with property management
Experience with scheduling itineraries for travel and event bookings.
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