Estimating Administrator

The Estimating Administrator plays a key role in supporting the organization and the estimating team through various responsibilities, including:

• General Administrative Support: Handling everyday administrative duties.
• Managing Communications: Answering calls, addressing inquiries, and directing them to the appropriate person.
• Meeting Coordination: Attending weekly meetings and preparing detailed minutes.
• Database Management: Keeping the weekly bid list and CRM system up to date.
• Document Organization: Accessing databases to download and arrange plans and specifications.
• Requesting Information: Contacting general contractors to gather missing details.
• Bid Submission: Entering proposal information through online portals.
• Bid Monitoring: Tracking bid lists, notifying estimators of addendums, and organizing ITBs.
• Calendar Updates: Managing and maintaining the estimating bid calendar in Microsoft Outlook.
• Prequalification Forms: Completing contractor prequalification forms.

Skills and Qualifications:

The ideal candidate would possess:

• Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
• Familiarity with Adobe or Bluebeam software.
• Experience using CRM systems.
• Strong numerical and analytical abilities.
• Excellent interpersonal and communication skills.
• Exceptional attention to detail.