Executive Assistant for ISU Foundation, University Advancement (2770)

Executive Assistant for ISU Foundation, University Advancement (2770)
Pocatello - Main
NOT eligible for remote work, on-campus position
Priority date: May 21, 2025

Institution Information

Idaho State University, established in 1901, is a Carnegie-classified doctoral research and teaching institution, with a culture built on trust, compassion, stability, and hope. ISU serves over 12,000 students in Pocatello, Meridian, Twin Falls, and Idaho Falls. Students and faculty at ISU are leading the way in cutting-edge research and innovative solutions. We are proud to offer exceptional academics nestled in the grand, natural beauty of the West. We invite you to apply to be a part of our University community!

Job Description

As an integral part of the Advancement Division team, the Executive Assistant has direct responsibility for carrying out the administrative management and technical duties required by the Idaho State University Foundation. The incumbent is responsible for a wide range of complex and confidential administrative and operational functions. These responsibilities include high-volume communication and interaction with Foundation Board leadership and members, necessitating exposure to, and having the authority to handle sensitive information. The position carries substantial responsibility and requires a broad range of skills and the ability to exercise considerable judgment and discretion, initiative, and independence. Interacts frequently with University administration, business leaders, current and prospective donors, and with other senior-level university officials and their constituents, requiring precise and timely action and communication.

This position requires occasional evening and weekend work to support Advancement and Foundation related work and events after normal business hours.

Key Responsibilities

1. Prioritize and manage scheduling for the Idaho State University Foundation Board and Committee Meetings.
2. Manage logistics for meetings, events, and possible travel for the Foundation.
Compile meeting materials including meeting minutes, track action items, prepare briefings, presentations, and reports.
3. Prepare correspondence and other materials on behalf of the Foundation.
4. Support the Vice President in staffing Foundation Board Committees.
5. Support Foundation policy and procedure maintenance.
6. Facilitate responses to concerns brought to the Idaho State University Foundation.
7. Partner with the Advancement Executive Assistant to support Foundation activities, the Foundation Board in the relationship with the Vice President for Advancement and other University and Advancement leaders and serve as a backup to the Advancement Executive Assistant as needed.
8. Manage special projects and perform other duties as assigned.

Minimum Qualifications

• Bachelor’s degree from an accredited university (In lieu of a Bachelor’s Degree, a minimum six years combined education, training, and experience may be considered)
• 2 years of related experience in comparable executive support positions
• Experience with meeting management and minute taking
• Strong information technology and computer skills, including extensive working knowledge of Microsoft Office, Google Suite, and the ability to learn new programs and software

• Experience performing the related duties and responsibilities in supporting a Foundation board, working at an institution of higher education, or similarly complex organization
• Demonstrated ability to organize, plan, and manage complex logistics
• Demonstrated interpersonal skills, including the ability to communicate verbally and in writing to a level appropriate for executive interactions
• Proven ability to work independently and under pressure while maintaining a highly professional demeanor
• Experience with Financial records
• Ability to work flexibly as part of a collaborative team to achieve goals
• Able to adapt to changing situations and priorities
• Experience working with confidential records and data and exercising discretion
• Understanding of board governance and related legal standards for boards with fiduciary oversight roles
• Valid driver’s license and ability to drive and operate a motor vehicle and be insured as an employee of Idaho State University

You must submit your CV/resume, cover letter, and list of three (3) professional references, including current contact information. This position will remain open until it is filled; however, priority consideration will be given to applications received on or before May 21, 2025. Salary will be between $50,000 - $55,000 per year, commensurate with education and experience. Benefits include comprehensive health, dental, and vision; life insurance; disability plan; employee assistance program (EAP); excellent retirement options and company contribution; and generous paid time off/sick leave accrual. All offers of employment are conditional pending the successful completion of a background investigation, provided by HireRight.

Posting Number: req2473
Type: Working 12 months per year
Position: Non-classified Staff
Division: University Advancement

Idaho State University is an Equal Employment Opportunity employer, including Veterans and individuals with disabilities.

The State of Idaho is committed to access and reasonable accommodations for individuals with disabilities, auxiliary aids and services are available upon request. If you require an accommodation at any step in our recruitment process, you are encouraged to contact (208) 334-2263 (TTY/TTD: 711), or email ada.coordinator@dhr.idaho.gov.

Preference may be given to veterans who qualify under state and federal laws and regulations.

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