Service Center Office Administrator

Job Description

Job Description

Position Title : Service Center Office Administrator

Location : Dallas, TX

Reports To : Service Center General Manager

Position Purpose :

The Service Center Office Administrator provides professional administrative support to the Service Center management team, ensuring efficient organization and coordination of office operations and procedures.

Key Responsibilities :

• Provide administrative support for the Service Center office, including answering the main office line, distributing mail / packages, and replenishing office supplies.
• Coordinate office visits for customers and internal personnel.
• Manage meeting room and office assignments.
• Coordinate internal communications and prepare presentation materials for meetings.
• Schedule and plan meetings, business lunches / dinners, and travel; maintain updated calendars.
• Ensure meetings are properly organized, including AV equipment, travel arrangements, and distribution of related materials.
• Perform documentation tasks such as drafting, editing, and finalizing correspondence and reports.
• Communicate staffing needs to temporary staffing agencies and provide orientation for temporary employees.
• Collaborate with HR to propose and deliver training and development for production employees.
• Lead employee engagement initiatives, including committees and shift round table meetings.
• Oversee reporting for payroll, timekeeping, and invoicing for temporary staffing and suppliers.
• Maintain office efficiency by managing inventory and implementing office processes to minimize errors.

Qualifications :

Skills and Competencies :

Key Measures of Success :

Key Challenges :

Key Contacts :

Our commitment to DEI : At IFCO, we believe that a diverse, equitable and inclusive workplace makes us a more relevant, more competitive, and more resilient company. We welcome applicants from all backgrounds, ethnicities, cultures, and experiences. IFCO is an equal opportunity employer. We do not discriminate on the basis of race, colour, ancestry, religion, national origin, sexual orientation, age, citizenship, marital or family status, disability, gender identity or expression, veteran status, or any other legally protected status.