What are the responsibilities and job description for the ADMINISTRATIVE ASSISTANT II ADMINISTRATIVE ASSISTANT II ADMINISTRATIVE ASSISTANT II position at Illinois Gov?
ADMINISTRATIVE ASSISTANT II
We continually strive for a workforce that reflects the growing diversity within the State of Illinois. A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public. Bilingual skills welcome
Reasonable Accommodation Statement
The State of Illinois is committed to working with and providing reasonable accommodations to people with disabilities. Further, federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job, interview for a job, or for any other activity related to the hiring process. Examples of reasonable accommodation include, but are not limited to, making a change to the application process (if possible), providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.
To be provided a Reasonable Accommodation during the hiring process, you will need to provide a certification of disability from a physician, psychiatrist, school official or an Illinois Department of Human Services (DHS) Division of Rehabilitation Services (DRS) Vocational Rehabilitation (VR) Counselor. Supporting documentation should be uploaded under My Documents → Additional Documents section for each application.
Any questions on Reasonable Accommodations can be directed to Central Management Services Disability Resource Center at CMS.DisabilityResCen@illinois.gov or call (217) 524-7514 for further information and to request or discuss an accommodation.
Sponsorship for Employment
The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status). To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis.
Disclosure of Salary Information
In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant's wage or salary history. Employment decisions are not made based on an applicant's wage or salary history. To that end, please do not include wage or salary information in your resume or other profile or application materials .
Date: Jan 23, 2025 Location:Chicago, IL, US, 60661
Job Requisition ID: 44301Agency: Department of Financial and Professional Regulation
Division/Section/Unit : Real Estate / Real Estate Prosecutions / Real Estate Prosecutions
HR Tracking #: 36827
Position Title : Administrative Assistant II
Class Title: ADMINISTRATIVE ASSISTANT II - 00502
Skill Option: None
Bilingual Option: None
Closing Date/Time: 02/07/2025
Salary: Anticipated starting salary $6,005. Full range $6,005 - $8,678
Job Type: Salaried
Category: Full Time
County: Cook
Number of Vacancies: 1
Plan/BU: RC028
This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.
All applicants who want to be considered for this positionMUSTapply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.
Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.
Posting Identification Number 44301
Why Work for Illinois?
Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.
No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
Position Overview
Under general direction, manages all aspects of assignments for the unit. Responds to written inquiries and telephone calls. Performs special projects for management.
State of Illinois Benefits
Essential Functions
Serves as a staff assistant to the Chief of Prosecutions performing duties some of which are of a sensitive or controversial nature.
Conducts research on special projects and/or problem areas of controversial and/or sensitive nature.
Serves as Liaison to Division of Real Estate advisory boards.
Serves as liaison for the Department in confidential and controversial situations on real estate prosecutions related issues involving a diversity of people and interests.
Coordinates the preparation of various prosecutorial reports, legal documents, statistics including file initiation reports, monthly and yearly statistics, monitoring of files, monitoring of compliance following Consent orders.
Arranges or assists with the preparation of major conferences and staff meetings.
Assists in the budget process.
Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.
Minimum Qualifications
- Requires knowledge, skill and mental development equivalent to completion of four years of college, preferably with courses in public or business administration.
- Requires two years of professional experience in a public or private organization.
Preferred Qualifications
- Prefers at least five years of experience working as an Administrative Assistant, Executive Assistant, Secretary, Office Manager, or similar.
- Prefers at least five years of experience working as an Administrative Assistant, Executive Assistant, Secretary, Office Manager, or similar, providing direct support to a President, Director, Lead Executive, or similar.
- Prefers at least three years of experience working in the field of Real Estate.
- Prefers at least three years of experience working in the field of prosecutions.
Conditions of Employment
- Requires the ability to travel in the performance of duties.
- Requires completion of a background check and self-disclosure of criminal history.
The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.
Agency Overview
IDFPR is a regulatory licensing and enforcement agency that protects the residents of Illinois, ensures the safety and soundness of financial institutions, ensures that competent professionals are licensed to provide services to the public, and enhances commerce in the state for the benefit of all its residents.
Work Hours: Monday - Friday 8:30 am - 5:00 PM
Work Location: 555 West Monroe Street, Chicago IL 60661
Agency Contact: FPR.Employment@illinois.gov
Posting Group: Office & Administrative Support
This position DOES NOT contain “Specialized Skills” (as that term is used in CBAs).
Salary : $6,005 - $8,678
